Employee Timesheet Settings - Employee Settings Tab
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Access this tab using Maintain>Timesheets Setup>Employee Timesheet Settings. |
Use this form to define the default settings for employees to use for their timesheets using EWS. Use this tab to define default information for each employee. Be sure to complete all pertinent information before moving to the next employee.
Select Employee: Select the employee from the drop-down list.
Default Earnings Code: Select the default earnings code for the employee's default timesheet. Be sure to verify that the default earning code selected is on the employee's default timesheet ().
Default Earnings Cost Center: Select the default earnings cost center for the employee. Cost Centers were created using and must be listed on the Employee Cost Centers tab. For more information, see Employee Timesheet Settings - Employee Cost Centers Tab.
Default OT/Comp Wage Code: Select the default overtime/comptime code for the employee's default timesheet. This code does not need to be on the employee's default timesheet, and it is highly recommended that is not be added to the default timesheet so employees cannot select the OT/Comp Wage Code for non OT/Comp time entries.
Use Cost Center for OT/Comp: Select the default cost center to use for the employee's overtime and comptime, or select {Follow Earnings} for the OT/Comp to go to the cost center where the wages were actually earned. This can be the same or different as the Default Earnings Cost Center.
Default Doubletime Code: Select the default double time code for the employee's default timesheet. This code does not need to be on the employee's default timesheet, and it is highly recommended that it not be added to the default timesheet so employees cannot select the OT/Comp Wage Code for non OT/Comp time entries.
Use Earnings Code for Leave Entry: Select the earnings code for leave entry for the employee's leave time entries. You can leave this field blank if the employee is an exempt employee.
Default Leave Cost Center: Select the default cost center to use for employee leave. This can be the same or different as the Default Earnings Cost Center.
Timesheet Entry Form: Select the form the employee should use for web timesheet entry or leave as Use Default. Default timesheets are set in the EWS system settings. For more information, see the EWS online help.
Timesheet Approver: Select an employee who has rights to approve timesheets, if necessary. Managers, Supervisors, and Secondary Supervisors already have rights.
Allow Edit Entries: Select this check box to give this employee the ability to edit time entries when using EWS.
HR Staff: Select this check box to give this employee access to the HR Staff Menu when using EWS.
Allow View Entries: Select this check box to give this employee the ability to review time entries when using EWS.
Manager: Select this check box to give this employee access to the Manager Menu and approve timesheets when using EWS.
Submit not required: Select this check box if the employee is not required to formally submit a timesheet. For more information on submitting timesheets, see the EWS online help.
Create Entries on Approved Leave Request: Select this check box to create a leave request and also create a timesheet leave entry. In order to create the leave request, you must have selected an Earnings code for leave entry (using Use Earnings Code for Leave Entry) and you must have selected the default cost center to use for employee leave (using Default Leave Cost Center).
Note: If the employee is an exempt employee, select the Create Entries on Approved Leave Request and enter a Default Leave Cost Center, but leave the Use Earnings Code for Leave Entry blank to create a leave entry without creating a wage associated to the leave entry.