How Do I Use Field Labels?
Use these fields in the Task Description of the Maintain>HR Processes form to create a generic email message. When the process is assigned to an Employee, the system will replace these field labels with the information entered in the employee's Detail Info; thus making a meaningful message.
Note that if the field is left blank on the Employee's Detail Information, the system could display an extra large blank space or incomplete information in the message. For example, if the email address is not entered on the Detail Info for the employee, the message would include several extra spaces where the email address should be. Another example, if the work phone is not added in the Detail Info, the message would include "( ) - Ext " where the work phone should be.
Once your HR Processes (have the Send Email option selected) have been assigned to an Employee, you can review your composed message using the Activities>Notifications Log form. In this form, you can edit the Subject and Message Text fields as well as the To Address information. Note that if Field Labels were used in the original HR Processes, you cannot enter them in the Notifications Log. You will need to enter in the information and remove the broken Field Label.
Below are some sample Task Description:
- Hello <First> <Last>, Welcome to the NPS Training Organization.
- Your office phone number is <WorkPh> and your company email address is <Email>.
- Your Department code is <Department>.
- Your supervisor, <Supervisor>, will be able to explain the time punch system.
- Your Manager <Manger> will approve your weekly time punches for payroll.
Below is each Field Label, Description, and location where the information is entered on the Details>Employee Info form.
| Field Label | Field Label Description | Field Label Location |
|---|---|---|
| <EmployeeID> | The employee's ID. | Details>Employee Info>Personal |
| <First> | The employee's first name. | Details>Employee Info>Personal |
| <Middle> | The employee's middle initial. | Details>Employee Info>Personal |
| <Last> | The employee's last name. | Details>Employee Info>Personal |
| <Nick> | The employee's nick name. | Details>Employee Info>Personal |
| <Salutation> | The employee's salutation. | Details>Employee Info>Personal |
| <Cell> | The employee's cell phone number. | Details>Employee Info>Address & Phone |
| <WorkPh> | The employee's work phone number. | Details>Employee Info>Address & Phone |
| <Email> | The employee's email address. | Details>Employee Info>Address & Phone |
| <Job> | The employee's job title. | Details>Employee Info>Current Job |
| <JobTitle> | The job title. | Details>Employee Info>Current Job |
| <JobCode> | The job code. | Details>Employee Info>Current Job |
| <JobStartDate> | The job start date. | Details>Employee Info>Current Job |
| <Hired> | The employee's last hire date. | Details>Employee Info>Current Job |
| <Location> | The employee's location. | Details>Employee Info>Current Job |
| <Department> | The employee's department. | Details>Employee Info>Current Job |
| <Manager> | The employee's manager. | Details>Employee Info>Current Job |
| <Supervisor> | The employee's supervisor. | Details>Employee Info>Current Job |
| <SecSupervisor> | The employee's secondary supervisor. | Details>Employee Info>Current Job |
| <PayType> | The pay type. This system displays H (hourly) or S (salary). | Details>Employee Info>Current Pay |
| <HourlyRate> | The hourly rate. | Details>Employee Info>Current Pay |
| <Salary> | The pay period salary | Details>Employee Info>Current Pay |
| <NormHours> | The normal hours, such as the Pay Period Hours field. | Details>Employee Info>Current Pay |
| <FTE> | The FTE rate. | Details>Employee Info>Current Pay |
| <Annual> | The annual salary. | Details>Employee Info>Current Pay |
| <eType> | The employee type. | Details>Employee Info>Current Pay |
| <TermDate> | The employee's termination date. | Details>Employee Info>Termination |
| <LastDay> | The employee's last worked date. | Details>Employee Info>Termination |
| <ActionDate> | The employee's action date. | Details>Employee Info>Actions |
| <Birthday> | The employee's birth date. | Details>Employee Info>Personal |
| <ProcGroup> | The employee's processing groups. | Details>Employee Info>Current Pay |
| <TermReason> | The employee's termination reason. | Details>Employee Info>Termination |
| <TermType> | The employee's termination type. | Details>Employee Info>Termination |