Enter Manual Checks - Select Tab
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Access this tab using Activities>Payroll>Enter Manual Checks. It is only available with the Payroll module; it is not available for Payroll Link users. |
Use this form to enter information about payroll checks that were not created using the system. Total Hours and Gross Pay are displayed at the bottom of each tab and reflect the entries made on the Earnings tab.
The system will not calculate any amounts for this form, including taxes. You must calculate and enter, on this form's subsequent tabs, the amounts necessary to record this employee's information correctly. After clicking the Save button, the information is updated in the system. Manual checks are available for transfer (Activities>Payroll>Transfer to Accounting) once they are saved.
Use this tab to specify the employee ID, pay date, check date, the pay period begin and end dates, and check number for the manual check.
Employee ID: Enter an employee ID.
Pay Date: Enter the pay date for the manual check.
Check Date: Enter the date for the manual check.
Pay Period Begin Date: Enter the pay period begin date.
Pay Period End Date: Enter the pay period end date.
Check Number: Enter the check number for the check. You can set the Last Used Check Number for General Ledger type cash accounts using the Maintain>Payroll>Chart of Accounts Codes form. When a check uses that cash account, the system automatically displays the next check number for that account, regardless of the form the check is being generated from.
Summary Item, Hours, Employee Amount, Employer Amount: Use this table to view the designated employee's manual check information. You must first select this form's subsequent tabs and enter applicable information for earnings, benefits, deductions, workers' compensation, taxes, and leave, before those items appear in this table.
Note that the system calculates and displays the Net Pay/Total Employer Amount row on the Summary table.
- Net Pay: This item (in the Employee Amount column) is the sum of all of the earnings, deductions, taxes, and so on, that was entered for the employee, including any Earning Codes that "Contribute to Net Pay Only."
- Total Employer Amount: This item (in the Employer Amount column) is the sum of all of the workers' compensation, taxes, and so on, that was entered for the employer.
Total Hours: This is the employee's total for the Hours column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."
Gross Pay: This is the employee's total for the Amount column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."
- You can print this data using Reports>Payroll>History>Quick Check/Transaction Register and Filter on Payroll Type = M (Manual).
- When on any other tab of this form, if you want to recalculate these totals, click the Select tab.
- Use the bottom buttons to apply any modifications made for the entire form. For example, click the Update button to updated all of the changes made to every tab and close the form; click Undo to undo everything entered for every tab (since the last save) and close the form; or click Save to save all of the changes made to every tab on the form.
- A Disbursing Account must be set up by the Administrator on the Set Up Modules form (Organization>Set Up Modules>Payroll) before a manual check can be entered.
- Labor hours and labor earnings are tracked and distributed by account code combinations if Earning Codes were set up with the Track Labor Hours check box selected on the Maintain>Payroll>Earning Codes>Earning tab.
- After a manual check has been entered, it can be changed using the Transactions>Payroll>Edit Payroll Manual Checks form. Alternatively, click the Undo button before saving the manual check to clear any information that was entered and start over. Once a manual payroll check has been saved, if it is incorrect, it can be voided (Activities>Payroll>Void Checks).
- To view Earning code rates and amounts, clear the Hide Earning Code Rates and Amounts During Timesheet Processing check box (Organization>Set Up Modules>Payroll).