Enter Manual Checks

Use this form to enter information about payroll checks that were not created using the system. Total Hours and Gross Pay are displayed at the bottom of each tab and reflect the entries made on the Earnings tab.

The system will not calculate any amounts for this form, including taxes. You must calculate and enter, on this form's subsequent tabs, the amounts necessary to record this employee's information correctly. After clicking the Save button, the information is updated in the system. Manual checks are available for transfer (Activities>Payroll>Transfer to Accounting) once they are saved.

Note: This form is only available with the Payroll module; it is not available for Payroll Link Users.

Use this form, if you receive an employee's timesheet after calculating a scheduled Regular Payroll, and decide to write that employee's check manually. Because you have physically given them a check, you need to enter the check information into the system.

Note that the system calculates the employee's information for you if—rather than writing a manual check—you enter a Supplemental Timesheet (Timesheets>Enter Regular/Supplemental Timesheets) for the employee and process a Supplemental Payroll (Activities>Payroll>Calculate Payroll). The system calculates the employee's information, and you are able to print the employee's check.

Note: Although manual checks can have a zero balance, they must have at least one Earning. To adjust an employee's Leave balance, use the Set Up/Adjust Employee Balances form (Activities>Payroll>Set Up/Adjust Employee Balances), not the Enter Manual Checks form.

The following tabs are available on the Enter Manual Checks form. Click the link to view detailed information about each tab: