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Review/Modify Calculated Payroll Tabs

Modifying Calculated Payroll Checks

Payroll Checklists

Payroll FAQs

Review/Modify Calculated Payroll - Select Tab

Access this tab using Activities>Payroll>Review/Modify Calculated Payroll. It is only available with the Payroll module; it is not available for Payroll Link users.

Use this form to make changes to pay that was calculated for the specified employee. Changes may be made to a calculated payroll only until the checks are printed for the specified pay date and processing groups. Total Hours and Gross Pay are displayed at the bottom of each tab and reflect the entries made on the Earnings tab.

Use this tab to view data from all other tabs. The Summary table contains totals from the rest of the form's tabs (Earnings, Benefits, Deductions, Workers' Compensation, Taxes, and Leave). Furthermore, the table calculates the net pay and total employer amount for the selected employee. The system automatically recalculates these totals each time a new Employee ID is selected. These amounts also recalculate if you move from any other tab to this one. Note that the Summary table is for viewing only; edits must be made on the subsequent tabs.

Note that the changes made to an employee's calculated pay will in no way affect their payroll set up. In other words, changes made are only for the payroll being modified.

 

Employee ID: Select an employee ID. The employee should be an existing employee for which pay has been calculated.

Summary Item, Hours, Employee Amount, Employer Amount: Use this table to view the employee's calculated payroll information.

  • Net Pay: This amount, in the Employee Amount column, is the sum of all of the earnings, deductions, taxes, and so on, that were entered for the employee.
  • Total Employer Amount: This amount, in the Employer Amount column, is the sum of all of the workers' compensations, taxes, and so on, that were entered for the employer.

Total Hours: This is the employee's total for the Hours column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

Gross Pay: This is the employee's total for the Amount column entered on the Earnings tab, excluding any Earnings Code that is "Contribute to Net Pay Only."

  • If you need to delete a calculated payroll for a specific employee, select the Employee's ID, then click the Delete button.
  • Employees cannot be added to this form, instead use the Maintain>Payroll>Employee Information form to add employees.
  • If you have changed the amounts of any earnings, benefits, or deductions that are used in the calculation of any federal, state, or other withholding taxes, or workers' compensation, the related tax, benefits, deductions, workers' compensation, and/or leave amounts can be incorrect. Furthermore, be aware that any changes made to earnings can affect benefits, deductions, workers' compensation, and leave.
  • When you click Save, the system asks you if you want to recalculate.
    • Select "Yes" to automatically recalculate any federal, state, or other withholding taxes and related taxable subject earnings.
    • Select "No" to save without recalculating. Therefore, you must manually adjust taxes, workers' compensation, benefits, deductions, leave, and any related subject earnings, for any such changes you make. Or, you can delete the affected employee's calculated payroll, perform the edits in the employee's Regular or Supplemental Timesheet, (Timesheets>Enter Regular/Supplemental Timesheets), and then recalculate payroll.
  • When performing an all-in-one catch up, due to the Employee’s Social Security Tax Percent of Wages increased after the first pay date of the year has occurred. If you made the appropriate changes using the Maintain>Payroll>Federal Taxes>Employee FICA Taxes tab, the system adjusts the employee’s payroll check to ensure year-to-date withholding and expense accruals are accurate to the point in time when the check is calculated. A zero net earnings amount is possible due to prior under withholding.