Void Checks
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Access this form using Activities>Payroll>Void Checks. It is only available with the Payroll module; it is not available for Payroll Link users. |
Use this form to select checks that you want to void. Click Display Filter 
to limit which checks are displayed in the Checks table. Select any or all of the checks displayed, and then click OK.
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For example, to view only checks written after a certain date, click Display Records 
to view only the records that match the filter criteria. If you are not using the filter (it is blank), the Display Records button displays all of the outstanding checks you currently have.
In the Checks table, you can sort the data based on any column. Double-click on a column heading to sort according to that column.
Note: The sorting functionality is only for table display and does not affect printing. Print uses the data from the database and is therefore not reflective of how the items were sorted.
Filters: The filter is for display purposes only; it simply allows you to limit which checks are displayed in the Checks table.
- Available Filter, Selected Filter: Select an item in the Available Filter column, and then click the Mover ( > ) to move it to the Selected Filter column. Your choices for filtering checks are: Cash Account, Check Number, Check Date, Amount, Employee ID, Payee, and Transferred.
- Compares To: Select an operator. The operator compares the value in the Selected Filter column with the values in Criteria 1 and Criteria 2 to determine which checks are displayed in the Checks table.
- Criteria 1: Enter a value to compare with the item in the Selected Filter column. When using Like or Not Like, you can use "%" to represent any number of characters.
- Criteria 2: Enter a value for the end of a range if the Compares To column contains the Between or Not Between operators.
Checks: Checks are initially sorted in Cash Account order. You can choose to sort records based on any column by clicking the column title. Click the check boxes to select the checks you want to void. No checks are selected the first time this form is opened.
- Records per Page: Select how many checks per page to display. You can view checks in the table in increments of 10, 25, 50, 100, 250, 500, or 1000. The default value for the Records per Page drop-down list was selected using the Options>Customize Workstation Settings>Preferences tab.
- Cash Account: The system displays the account code for the check.
- Check Number: The system displays the check number.
- Check Date: The system displays the check date.
- Amount: The system displays the net amount of the check.
- Employee ID: The system displays the employee ID.
- Payee: The system displays the payee—to whom the check was issued.
- Transferred: The system indicates if the check has been transferred to accounting by displaying either YES or NO in this column.
- Void entries can be transferred to Accounting (Activities>Payroll>Transfer to Accounting), even if the original check has not yet been transferred. For accurate record keeping and reconciliation purposes, be sure to transfer the original check before or at the same time as the void entry you create here.
- When filtering data, select Operators to determine which data to display. Also, view a list of Filter Examples that are useful throughout the system and examples of How to Use Wildcards characters with Like and Not Like.
- For larger organizations with many records, you can clear the Use Drop-Down List on Find Forms check box on the Options>Customize Workstation Settings>Preferences tab. By doing so, it eliminates the time it takes to load the Void Checks form.
- Labor hours and labor earnings are tracked and distributed by account code combinations if Earning Codes were set up with the Track Labor Hours check box selected on the Maintain>Payroll>Earning Codes>Earning tab.