Create/Send Direct Deposit File

Access this form using Activities>Payroll>Create/Send Direct Deposit File.

Use this form to create and send the direct deposit file to your financial institution. You will select the Cash Account/Bank Number, the Settlement Date, the Path and File Name, and the Processing Groups.

Procedures

1. You must have first successfully printed vouchers using Activities>Payroll>Print/Email Checks and Vouchers.
2. After the required information is entered on this form, click OK, and the system creates the *.txt (text) file to be sent to the bank.
   • If the connection portion of the Direct Deposit module is being used, a window displays allowing you to communicate with your financial institution and to send the direct deposit file.
   • If another connection software is being used, send the *.txt file using it. The files, created using the Create/Send Direct Deposit File form, are defaulted to the C:\MIP SHARE\DDeposit folder.

The Administrator should limit access to Direct Deposit files (Security>Set Up Organization Menus). Otherwise, unauthorized users can access the DDeposit folder.

 

Cash Account/Bank Name: Select the cash account from the drop-down list for the direct deposit file being created. Your organization's bank name displays to the right of this account. (The General Ledger cash account number, account name, bank name, and the bank account number display in the drop-down list.)

Enter Settlement Date Two Banking Days After File Date: Enter the settlement date here—the system defaults this date to two banking days after the file date (weekends and bank holidays are not counted). The file is deposited into the bank account on this date.

Note: When the Same Day Clearing check box is checked as described in Electronic Funds Transfer - Bank Tab, this field becomes Same Date/Two Banking Days After File Date and the settlement date defaults to the current (today's) date.

Enter Path and File Name: Enter the path and the name of the file that will be created for your direct deposit. (The extension of the file name must be .txt.) Use Browse to select the path or existing file.

Processing Groups: In the Available Items column, select the processing group to be included in the direct deposit file, and then click the Mover ( > ) to move the item to the Selected Items column.

• Available Items: The Available Items list displays your available processing groups. Assign a processing group to be included in your direct deposit file by clicking the group in the Available Items box twice to move it to the Selected Items box. You may also use the Mover buttons (>, >>) to move one or more highlighted groups to the Selected Items box. You may also re-size the columns by clicking the line between the headings and moving it until the columns are the size you would like.
• Selected Items: Remove a processing group from the Selected Items box by clicking the group twice to move it to the Available Items box. You may also use the Mover buttons (<<, <) to move one or more highlighted groups to the Available Items box.

Reset Direct Deposit

Click the Reset Direct Deposit tool bar button located on the left top of the form.

The Reset Direct Deposit form displays. Enter the Processing Group Code, Pay Date, and Payroll Type for the direct deposit and click OK.

For additional information, see Resending the EFT File