Accounts Receivable Receipts - Transaction Entry
Use this form to create, review, update, or delete receipt transactions in the current session.
Document List
The left hand side of the page displays your existing session documents. You can Search documents at the top and select a document to load it into the Transaction Entry form.
Session Information
The session information section of the form includes the following information.
Session Name: The session name
Session Date: The session date
Session Description: The session description
Session Status: The session status: Batch to Suspend or Batch to Post
Session Total: The session total dollar amount
Note: To modify session information, select the session name in the title bar to make edits.
Session Options
The Session Options section of the form displays the following option:
Attachments: See the Attachments Form
Document Details
Use the Document Details fields to create or update an Accounts Receivable Receipts Session Document.
Receipt Number: To create a new document, enter a unique ID, or generate one automatically by selecting the "+" button. To work with an existing document, select one of the documents in the Document List.
Document Date: Accept the session date, or enter a valid date specific to this document.
Description: Enter a brief description of the receipt or accept the session description as a default.
Amount: Enter the amount of the receipt.
Deposit Number: Enter the deposit number for the receipt.
Transaction Type: The system automatically sets the default transaction type to receipt.
Customer ID: Select the ID of the customer from the drop-down list.
Customer Details: The full name of the customer that is auto-populated from Customer ID selection
Payment Method: Select the type of payment method; cash, check, or credit card.
User Defined Fields
Created by an administrator, user defined fields (UDF) have specific characteristics such as field type, character length, and default values specific to the field. All fields that display in this section are specific to your organization.
Transactions
The Transactions table lists the number of records for the document. Select a cell to add or adjust an entry. Refer to Tips and Shortcuts for more information on working with tables of data.
Note: The fields available depend on the document record viewed and whether you have User Defined Fields.
{Segment Name}: The segment code for the transaction. Segments were set up when the organization was created.
Debit: The transaction debit amount
Credit: The transaction credit amount
Entry Type: The transaction entry type
Effective Date: The transaction effective date
Description: The description of the transaction
Delete: Select to remove the transaction line from the document.
Distribution Code: Select to simplify the process of entering related transactions.
Apply Offsets: If your organization has appropriate offsets assigned for this account, select to apply them to the invoice.
Debit, Credit, Net: For non-budget transaction types, Increase and Decrease transactions must balance before you can save a document.
Document Options
Cancel: Select to clear the current transaction document.
Delete: Select to delete the currently loaded document. This button is disabled until a document is loaded, or until a newly entered document is saved.
Save: Select to save the current document but leave it on the screen for further edits.
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Save & New: Select to save the current document and return to the empty form.
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Save & Close: Select to save the current document and close the session.
Note: To use the different save functions, select the up arrow on the right of the Save button; a menu appears with the other two options. As a time-saving measure, if you select one of these options, the default button label changes to match.