Outstanding Payables
The Outstanding Payables chart displays your organization's current unpaid Accounts Payable invoices.
Details
Vendor Count: The total number of vendors across all GL codes. This represents the vendors who have unsettled transactions (including all unpaid Accounts Payable invoices to your organization's vendors).
Invoice Count: The total number of invoices associated with all the AP - Vendor account types
Credit Memo Count: The total number of applied credits and on account credits associated with all GL accounts
Codes
To search for a specific GL code, enter the code into the search box at the upper left corner of the grid. All the transactions that match will display in the grid. To view an individual code, select the GL Code from the grid.
GL Code: The ID associated with AP transaction type. Select a GL Code to view its details.
GL Title: The title assigned to the GL code
Balance: The balance amount for the transaction
Outstanding Payables
At the bottom of the page, the system displays a snapshot of outstanding payables.
Debit Total: The total amount of all debit transactions with the AP - Vendor account type
Credit Total: The total amount of all credit transactions
Ending Balance: The current total for all AP - Vendor account types
View Details for a GL Code
Select a GL Code from the grid above to view details for a specific code.
Details
Vendor Count: The total number of vendors specific to the GL code selected. This represents the vendors who have unsettled transactions (including all unpaid Accounts Payable invoices to your organization's vendors).
Invoice Count: The total number of invoices with the AP - Vendor account type specific to the GL code
Credit Memo Count: The total number of applied credit and on account credits specific to the GL code
Documents
To search for a specific vendor document, enter the vendor ID, vendor name, document number, or document description into the search box.
Vendor ID: The unique ID assigned to the vendor while creating the vendor record
Vendor Name: The name assigned to the vendor while creating the vendor record
Document Number: The invoice or credit number entered during transaction entry. Select a Document Number to view the transactions entered for the document.
Description: The document description entered during transaction entry
Document Date: The invoice or credit date entered on the transaction document
Due Date: The due date entered on the AP invoice document
Amount: The amount displayed on the AP invoice document
Session ID: The session ID assigned to the batch of AP documents
Transaction Source: The transaction type for the AP document, such as, APC, API, APM, APS, or APV
Posted By: The user who posted the document
Last Posted Date: The last posted date of the invoice document
Outstanding Payables
At the bottom of the page, the system displays a snapshot of outstanding paybles for the selected GL code.
Debit Total: The total amount of debit transactions with AP - Vendor account types
Credit Total: The total amount of credit transactions
Ending Balance: The current total for all AP - Vendor account types