Enter Journal Vouchers

Use journal vouchers to record non-cash transactions or adjustments in the general ledger. For example, record a voucher when you receive funds for a grant award.

 

In this topic:

 

Enter Document Details

To edit or view an existing document, select it from the Document List on the left-hand side of the page.

To create a new document, enter the Document Details:

Voucher: Enter a unique ID for the voucher, or select the + button to generate one automatically. We recommend using only alphabetic characters (A–Z) or numeric characters (0–9) for your entry.

Document Date: Enter a date specific to this document.

Description: Enter information you'd like to record about the document.

Reverse: You can automatically create a reversing entry based on the current document - either within this document, in a new document, or in a new session.


Enter Transactions

In order to save or post an entry, every line item must include all required account codes (segments) for the organization, an invoice or credit number, a debit or credit amount, an effective date, an entry type, and a description. These fields appear on all transaction entry forms.

 


Copy | Reverse | Recall Memorized Document

Before you create or select a document, you can perform the following actions:

 

Memorize Document | Attachments

Once you've created or selected a document, you can perform the following actions:


Save & Post

Save the document when you’re finished entering document details and transactions. You have three save options:

  • Save - Saves the current document and keeps it open for further editing.

  • Save & New - Saves the current document and opens a new blank document.

  • Save & Close - Saves the current document and returns you to the sessions page.

 

Delete - Deletes the current document (does not delete the entire session).

 

You can Post the session through the Unposted Sessions grid on the sessions page.