Spoil Checks
There are several scenarios that can result in what appears to be a gap in check number sequencing on the check register, such as:
- Check that did not print successfully
- Damaged check stock
- Mis-numbered checks where the pre-printed check stock and the check number in MIP did not match
- Overflow forms where information for one check is printed on multiple pages
Note: Spoiling checks in MIP Cloud does not record transactions in the General Ledger or Bank Reconciliation. This form records check numbers not to use and the reason why. Consider retaining spoiled checks in a secure area for auditing purposes.
From this page, you can:
Spoiled Checks Grid
The Spoiled Checks grid includes the following columns:
Cash Account Code: The cash account code associated with the spoiled check
Check Number: The number of the spoiled check
Date: The date of the spoiled check
Description: The description for the spoiled check
Add Spoiled Checks
Select Add Checks to add spoiled checks to the system.
Cash Account: Select the Cash Account code to associate with the spoiled check.
Date: Accept the default date or select a date for the spoiled check.
Spoilage Description: Enter a description for the spoiled check.
Beginning Check Number/Ending Check Number: Enter the spoiled check number in the Beginning Check Number field or use both the beginning and ending fields to enter a sequential range of check numbers.
Once you're finished with your edits, Save your changes.
Delete Spoiled Checks
Before deleting a record, ensure you’ve selected the correct record you want to remove from the system. Deletion is permanent and cannot be undone.
