Balance Sheet Reports

To access this report, go to Reports > Financial Statement > Balance Sheet

Use this report to view a standard balance sheet. This report can be used to comply with ASC 958 (FAS 117 superseded)/GASB if the Segment Substitution feature is used to report the Net Asset section by Restriction (on the Options tab). To use this report a balance sheet must first be set up using Financial Statement Formats in the Report Builder Setup Tab.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

The following columns are available to include in the report:

Column	Description
Financial Statement Section Titles	The financial statement level Section Titles that were set up using the using Financial Statement Formats in the Report Builder Setup Tab. This column always prints on the report.
Title	The actual title assigned to the account code. The report prints the title, such as Housing, Federal Fund, or Service Fees.
Account Code	The actual code assigned to the account. The report prints the account code, such as 201, 05, or 45001.
Beginning Year Balance	The balance at the beginning of the current reporting year.
Beginning Period Balance	The balance at the beginning of the period before the current period amounts.
Current Period Balance	The balance for the current period. This period was designated in the Current Period Dates group box on the Setup tab. It is calculated by taking the debits minus the credits when the G/L Account Code's section account category is equal to Assets. Otherwise, calculated by taking the credits minus the debits.
Current Year	The balance for the current year through the Ending Balances date from the Setup tab. It is calculated by taking the debits minus the credits when the G/L Account Code's section account category is equal to Assets. Otherwise, calculated by taking the credits minus the debits.
Prior Year	The balance from the prior year for the same time frame in comparison to the current year. Current year is defined as the time between the Current Reporting Year Begins date and the Ending Balances date. If these dates cover more than twelve months, the prior year amounts will also have the same number of months, but will be one year back.
Current Period Change	The monetary increase or decrease between the current balance and the balance at the beginning of the period.
Current Period % Change	The percentage increase or decrease between the current balance and the balance at the beginning of the period.
YTD Change	The monetary amount increase or decrease between the current year balance and the balance at the beginning of the year.
YTD % Change	The percentage increase or decrease between the current year balance and the balance at the beginning of the year.
Current Year Change	The monetary increase or decrease between the current year balance and the prior year balance for the same time frame.
Current Year % Change	The percentage increase or decrease between the current year balance and the prior year balance for the same time frame.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.
Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.