Search Reports

Access Search Reports by using Millennium Explorer, Reporting>Search Reports.

Use the Search Reports page to locate published A published report is one that has been formatted and sent to the HTML or PDF destination for later viewing through Millennium. reports and previously saved report criteria. Generate a list of your organization's saved report criteria and published reports and then display it in one place. From the Search Reports Search Results display, directly edit or run saved criteria or view published reports, or easily delete (one at a time or en masse) unwanted report criteria and published reports.

Search for Reports

1. On Millennium Explorer, click Reporting, and then click Search Reports.

2. Enter the name, or a part of the name, of the report or reports that you are looking for into the Report name field. Wildcards (% and _) can be used.

   If you want to see all reports, then enter % (percent) into the Report name field.

3. Select a Type option.

   1. To list only saved report criteria, select Edit/Run.
   2. To list only the reports that have been previously published, select View.
   3. To list both saved report criteria and published reports, select All.

4. Select a report category (also known as report library) from the Category list.

   1. To list the reports in only one report category (library), select the name of the category from the Category list.
   2. Select the All item to display the reports from all of the report categories (libraries).

5. Select the report group from the Group list.

   1. To list the reports in only one report group, select the name of the group from the Group list.
   2. Select the All item to display the reports from all of the report groups as well as the reports that were not saved to any specific report group.
   3. Select the <blank> item to display only the reports that were not saved to a specific group.

   Note: Only the report groups that your user name has rights to access will be shown in the Group list. Review the Organize Reports into Groups and the About User Security topics for more information about reports and user security.

6. Select Report run date values if you want to list reports based on the last run dates.
   1. To list reports that were run on one specific date, enter the same date in both the from Date and To Date fields.
   2. To list reports that were run within a specific date range, enter the first day in the from Date field, and the last day in the To Date field.
   3. To list reports that were run on or after a specific date, enter that date in the from Date field and leave the To Date field blank.
   4. To list reports that were run on or before a specific date, enter that date in the To Date field, and leave the from Date field blank.

   Tip: If you do not enter information in the Report name field, then the system will not perform the search. Enter % (percent) into the Report name field to list the reports that fall within the date values that you have specified (regardless of report name).

7. To include reports that have never been run, select the Include never run reports check box.

   Notes:

   If you select Include never run reports and you also specify Report run date values, then the Search Results will show both the reports that meet the Last run date criteria and the reports that have never been run.

   The Include never run reports option would be considered only if you select the All or Edit/Run report Type option (because you cannot View a report unless it has been run).

8. Click Search.

Search Reports Search Results

All reports that meet the search criteria are listed. The list is grouped by Type - Edit/Run and View. Within each Type, the list of reports is then grouped by Report Category (library). And, within each Report Category, the list will be grouped by Report Group.

Example: The saved report criteria for all of your organization's Biographical Mobile reports will be listed under Edit/Run - Biographical Reports - Mobile. Your organization's published Biographical Mobile reports will be listed under View - Biographical - Mobile.

Edit/Run

The Name, Owner, the date that the report criteria was Created, and the Last run date will be shown for every report. If a report has never been run, then 'Never run' will display as the Last run date.

An Edit link and a Run link is available for each report.

• Click the Edit link to display the report's Main Report form - ready for editing.
• Click the Run link to display the report's Run Options form to run the report.

View

The Name, Owner and the report's Last run date will be shown for every report. Click the View link to display the published report.

Delete Reports

Report and Millennium system administrators, and the database administrator, can delete report criteria and published reports for any user from the Search Results section of the Search Reports page. You must be logged on as a Report Administrator, Millennium system administrator, or database administrator in order to see the elements that will allow you to delete reports from this page.

1. Select the check box next to the names of the reports that you want to delete. Use the Select All check box, or the All boxes located within each report category and group, to select multiple reports at one time.

   You can also use the Select All and All boxes to clear multiple report selections.

2. Click Delete.

   Caution! You will not be given the opportunity to confirm your intention to delete the selected reports!