System Alerts

Access System Alerts by using Tools>System Upkeep>System Alerts. Only system administrators can access System Alerts.

system administrators can create and update important messages, or alerts, to display to all users who are currently logged on to the system. For examples, all users may need to be alerted to a system reboot, or all users may need to be informed of the time and location of an organization-wide meeting. Once a user logs on, his or her session will check for system-wide alerts every three minutes. If an active alert exists, and the alert start date and time is on or after the date and time of the 'alert check', and the user has not yet seen the alert, the system will display the alert to the user. Then the user must click OK in order to continue in Millennium.

• More than one system-wide alert can exist at any one time, but only one alert can be flagged as active. Only the active alert will be displayed to the users. If an active alert exists, and another alert is created or updated and then flagged as active, the existing active alert will be flagged as inactive.
• Alerts have a start date and time, and may have an expiration date and time. Alerts will only display if the 'real-time' date and time is on or after the start date and time.
• The system automatically deletes alerts when they expire.
• Alert messages, start dates and times, expiration dates and times, and the active/inactive flags are stored in the alerts system table.

Note: Do not confuse System Alerts with alerts. Alerts are user defined and apply to specific constituents, and are typically used to create special data entry and maintenance instructions.

Preventing users from logging on

If the Lock Users Out During Alert? option is selected when a system alert is created, users who are not currently logged on to Millennium cannot log on until the alert expires or the alert is set to inactive.

Create System Alerts

1. Log in to Millennium as a Millennium system administrator or the database administrator and access System Alerts.
2. Point to the Edit button in the System Alerts section header (or point to the Edit button to the left of any existing alert) and click Insert.
3. Select the Start date from the Calendar control.
4. Type in the Start time, using a 24 hour clock to format the hour. For example, if the alert starts at 9:15 AM, type 9 (or 09) in the hour text box and 15 in the minutes text box.
5. Select the Stop date from the Calendar control.
6. Type in the Stop time, using a 24 hour clock to format the hour. For example, if the alert expires at 2:30 PM, type 14 in the hour text box and 30 in the minutes text box. If the alert never expires, then leave the stop date and time blank.
7. The alert active/inactive flag defaults to Active. To flag the alert as inactive, clear the Active? checkbox.
8. If you do not want your users to log on to the system while the alert is active and not yet expired, select the Lock Users Out During Alert? check box.
9. Type in the alert message in the Message text box.
10. Click Insert.

Edit System Alerts

Note: Only unexpired system alerts can be edited (the system automatically deletes alerts when they expire).

1. Point to the Edit button to the left of the alert.
2. Click Update.
3. Make the edits.
4. Click Update.

Delete System Alerts

Note: Only unexpired system alerts can be deleted (the system automatically deletes alerts when they expire).

1. Point to the Edit button to the left of the alert.
2. Click Delete.

   Important! You will not have the opportunity to confirm the delete before the alert is deleted from the system.