Pay Selected A/P Invoices

Access this form using Activities>Accounts Payable>Pay Selected A/P Invoices.

Use this form to select a session for the checks you are about to print. Select the session ID, and then verify the Status, Description, and Date. Enter the Check Date and select the Print Order. Click Start to begin loading your checks.

This form is only available if A/P invoices have been selected for payment using Activities>Accounts Payable>Select A/P Invoices to Pay. And the system only allows this form to be opened by a single user during a print check session.

 

Session ID: Select the session ID representing the checks you want to print.

Status: Accept the default status or select one from the drop-down list. When the Administrator set up your organization using the Organization>Organization Preferences>Processing tab, a processing mode was designated. The status appears in the drop-down list according to the processing mode that was chosen for the organization. The table below shows which status is valid for each processing mode:

	Organization Processing Modes
Status	Batch	Combination	Online
Batch-To Post (BP)	Valid	Valid
Batch-To Suspend (BS)	Valid	Valid
Online Posting (OL)		Valid	Valid

Description: Accept the description entered for this batch of checks.

Date: Accept the valid date entered for this session.

Check Date: Enter a date to appear on the checks.

Rate Type: Select an existing exchange rate type from the drop-down list. The system lists any custom types you created, along with two predefined rate types—Daily Spot Rate and Monthly Average Rate. Custom rate types were created using Maintain>Multicurrency>Exchange Rate Types.

Print Order: Select the print order of the checks/vouchers from the drop-down list. Choose from: Vendor ID, Vendor Name, Vendor Name & Vendor ID, Class & Vendor Name, Type & Vendor Name, Check ZIP & Vendor Name, Vendor ID & Invoice Entry Order, and Invoice Entry Order.

Note: If the "Print Separate Checks for Each Invoice" check box is cleared on the Maintain>Accounts Payable>Vendors>Payment and Terms tab, the system combines invoices from the same vendor and prints them on one check. However, if this check box is cleared and you select Invoice Entry Order as the Print Order, the system sorts invoices by Cash Account (Ascending) and Invoice Entry Order (Ascending). Consequently, checks print in Invoice Entry Order even when there are multiple invoices for the same Vendor. For example, let's say you entered three invoices: 001 for Vendor ABC, 002 for Vendor XYZ, and 003 for Vendor ABC. The two Vendor ABC invoices will print on separate checks because invoice 002 came between them in entry order. To have 001 and 003 for Vendor ABC print on the same check, select Vendor ID & Invoice Entry Order as the Print Order.

Session Totals: The system displays the total number of documents and the total amount for all documents.