Process Allocations - Process Information Example
Rounding Rules for Transaction Entry
Errors within the Allocation Calculation Report
Printing the Allocation Calculation Report
Process Allocations - Process Information Tab
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Access this tab using Activities>Process Allocations. |
Use this tab to enter calculation, session, and document information. Session information is required, since this process creates transaction entries. Then select the allocation code to perform the process on the Allocation Codes tab.
After clicking the Calculate button, the allocation transaction entries are created with a transaction source code of JVA (Journal Vouchers Allocation Management) and a BP (Batch-To Post) status when there are no validation errors. Keep in mind the calculation process is very thorough and could be a lengthy process.
If a change is made on the Process Allocations form after the calculation process, you must re-calculate. This ensures that any changes made are reflected in the calculation. You can edit or delete the transaction session using Transactions>Edit Process Allocations. Before posting the allocation session to the General Ledger, it can be recalculated any number of times without duplicating the transactions.
Scheduler Users
Scheduler 
is available if the Scheduler module is installed and after a new Calculation ID is saved or an existing Calculation ID is selected. See Task Scheduler.
Calculation Information
- Calculation ID: Enter a Calculation ID to perform the allocation, or select an existing one from the drop-down list.
- Date Last Modified: The system displays the date and time the calculation ID was last saved or calculated.
Session Information
- Session ID: Enter a unique Session ID. The Drop-Down Lookup displays existing Session IDs.
- Session Date: Enter a valid session date.
- Description: Enter a description for the session.
Document Information
- Number: Enter a beginning document number. This is the first document number used for the allocation entries generated during calculation. There is one document number for each account code combination to be allocated; therefore, multiple documents may be within a session.
- Default Period: Select a period of Custom, Last Month, Last Quarter, or Last Year. The periods, other than custom, are used for recurring calculations. The period is related to the Document/Effective Date.
- Document/Effective Date: Enter a valid document date. This is the date that the system posts the JVA to the general ledger. The document date is used as the effective date in the transaction entries.
- Description: Enter a description for the document.
- We recommend limiting your IDs to strictly alphabetic characters (A through Z) or numeric characters (0 through 9), and avoiding the use of symbols.
- The session created through the calculation process must be posted through the normal posting process (Activities>Manage Sessions>Post Transactions).
- To print the data entered on this form, use Reports>Allocation Management>Allocation Calculation Codes.
- Review, edit, or delete the Transaction Session using Transactions>Edit Process Allocations.
- Reverse and copy a posted allocation session using Manage Sessions>Reverse Posted Sessions and Copy Posted Sessions.
- If you open an existing Calculation ID and the last used Session ID is unposted (saved or calculated, but not posted), that Session ID is displayed. If the last used Session ID is posted (calculated and posted), the Session ID field is blank. You can click the Session ID field and press the “+” key (auto-increment) to have the system display the next available Session ID.