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Transaction Entry Buttons

Transaction Entry Overview

Recording Budget Entries

General Ledger Checklists

General Ledger FAQs

Enter Budget

Access this form using Transactions>Enter Budget Session>Transaction Entry.

Use this form to record budget entries. (The Budget Session form always precedes this form.) Entries made using this form are cumulative and are added to any previously entered budget information.

While the General Ledger code is required for every budget line, all other segments are optional and can be used as your budgeting needs dictate. In other words, if you do not want to budget by department, you do not need to include a department code on the budget entry lines. So, you can include only those segments in the budget entry that are required to meet your organization's budget reporting needs.

 

Document

  • To create a new document, enter a unique ID or press the "+" (plus) key to have the system assign a document ID.
  • To edit an existing unposted document with a status of BP or BS, select it from the drop-down list.
  • To view an existing posted document, enter the ID or search for it using the Find button.
  • We recommend limiting your entry to strictly alphabetic characters (A through Z) or numeric characters (0 through 9), and avoiding the use of symbols.

Date: Accept the session date, or enter a valid date specific to this document.

Description: Accept the session description, or enter a description specific to this document.

Transaction Entry Table: In order for an entry to be saved or posted, every line item must include all required account codes (segments) for the organization, an increase or decrease amount, an effective date, and a description. These fields can be found on all transaction entry forms, see Transaction Entry Overview. However, the following fields are specific to this form.

  • {User Defined Field}: This column displays any user defined field with a Transaction Lines type and transaction source of BD (Budget). The system automatically appends one column for each field (to the right of the Transaction Entry table). These fields were created by the Administrator using Organization>Set Up User Defined Fields. Currency user defined fields follow the formatting of the organization's functional currency, even though the data is still processed in the currency selected on the Session form (if it is different than the functional currency).