Employee Information

Use this form to enter or change information related specifically to an employee. To specify your employees' state and other tax information, you must first set up tax codes using the Maintain>Payroll>State Taxes form and Other Taxes form.

The system uses the information entered on the Employee Information form in calculations throughout the system. The pay rate and federal tax information must be completed, so that later, a payroll can be processed correctly.

In the following circumstances, more than one Employee ID must be set up for an employee so that more than one W-2 form can be filed for that employee:

• If the employee must file taxes in more than one state (because the employee worked in more than one state during the year), refer to the documentation about the Employee Information - State Tax tab.
• If the employee must file taxes in more than one locality (because the employee worked in more than one area during the year), refer to the documentation about the Employee Information - Other Tax tab.
• If the employee is a Medicare Qualified Government Employee only part of the year, refer to the documentation about the Employee Information - W-2 tab.

The following tabs are available on the Employee Information form. Click the link to view detailed information about each tab:

• Employee Information - Employee Tab
• Employee Information - Address Tab
• Employee Information - Job and Pay Tab
• Employee Information - Direct Deposit Tab
• Employee Information - Federal Tax Tab
• Employee Information - State Tax Tab
• Employee Information - Other Taxes Tab
• Employee Information - W-2 Tab
• Employee Information - Email Tab
• Employee Information - Notes Tab
• Employee Information - User Defined Fields Tab