Combining Statement of Revenues and Expenditures Report

To access this report, go to Reports > Financial Statement > Combining Statement of Revenues and Expenditures

Use this report to view the statement of revenues and expenditures with a selected segment in columnar format across the page. For example, this report can be used to print the statement of revenues and expenditures for the department segment with Department amounts listed side by side in columnar format.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

Column

Description

Financial Statement Section Titles

The financial statement level Section Titles that were set up using Financial Statement Format for the report on the Report Builder Setup Tab. This column always prints on the report.

Title

The Financial Statement Level Titles, Account Titles, and Group Titles, which depend on the selected financial statement levels, account codes, and group codes. The column title does not print on the report.

Account Code

The actual code assigned to the account. The report prints the account code, such as 201, 05, or 45001.

Account Amount

Calculated by taking the debits minus the credits when the GL Account Code's Section Account Category is Expenditure. Otherwise, it is calculated by taking the credits minus the debits. The report includes segment columns when the segment is designated as Column for the Type in the Items by Page.

Total

The amount for all the segment columns. The system sums the debits minus the credits when the GL Account Code's Section Account Category is an Expenditure. Otherwise, it is calculated by taking the credits minus the debits.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, to implement security features, and more.

  • "Segment to Substitute for GL Segment" - Select a segment to substitute for the General Ledger segment, or leave it at the default, None. The GL Code or GL Group Code must be selected in the Report Body in order to use this option. Selecting a group code is the same as filtering by group code on the entire report.

  • "Statement Level" - Select this option to determine the statement level to print to. These levels (1-3) were created when the section titles were entered.

  • Select "Equity Section" to include the Equity Section on the printed report.

  • Select "Include Encumbrances as Expenditures" to include the encumbrances as expenditures. This option is only available if the Encumbrances module is installed.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Suppress Columns When the Column is Zero for the Entire Report" to suppress columns that have all zeros. Please note that this only applies to columns that have a zero value throughout the entire report.

  • Select "Rounding" to round the amounts to the nearest whole number when printing the report. Select "None" to not round the amounts.

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.