Expanded General Ledger Report

To access this report, go to Reports > General Ledger Analysis > Expanded General Ledger

Use this report to print your general ledger. It contains opening balance and complete detail for any report range selected and for all account codes selected.

The Expanded General Ledger report displays each account segment in its own column. In addition, it allows you to select transaction information columns (such as Transaction Source or Transaction Description) that are not available on the Standard General Ledger.
Since the General Ledger is basic to your accounting records and is a must for auditors, you will want to print an archive copy each month after all adjustments are entered and posted of either the Standard General Ledger or the Expanded General Ledger (depending on the presentation style preferred).
This report also contains additional items, columns, and filters if any user defined fields were created by the Administrator. Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page. User defined fields with a field type of Currency follow the formatting of the organization's functional currency.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

The following columns are available to include in the report:

Column	Description
{Segment Name} Code	The code assigned to the segment. The report prints the account code, such as 201, 05, or 45001. The system displays one column for each of these code types, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code types, such as Fund Short Title.
{Segment Name} Group Code	The group code assigned to the segment. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). The report shows one column for each group segment, such as Fund Group Short Title.
Transaction Source	The document's transaction type, such as APC, API, APM, APR, APS, APV, ARB, ARC, ARM, ARP, ARR, ARS, ARV, BD, BDH, CD, CDS, CR, CRS, CL, CSR, ENC, ENH, ENL, IAR, IAA, IVR, IAM, IAS, IAF, IAC, IAB, JV, JVA, JVD, JVH, PRC, PRS, PRV, or VCK.
Session ID	The Session ID assigned to the batch of documents.
Session Date	The date of the session.
Session Description	The description for the session above.
Document Number	The document number that was entered on the transaction entry form.
Document Date	The date of the document.
Due Date	The invoice date specified on the Transactions>AP Invoices or AR Invoices transaction entry forms.
Document Description	The description of the document.
Reversed Invoice	A designation of Yes or No, determining whether the AP invoice/credit has been automatically reversed in the system using the Reverse Session Form.
Reversed Invoice Date	If the Accounts Payable module is installed, the date the invoice was reversed during transaction entry using the Reverse Session Form.
Deposit Number	The deposit number from the cash receipt, if applicable.
Document Amount	For functional currency, the document amount entered during transaction entry, such as the check or invoice amount. For non-functional currency, the Source Document Amount times the Exchange Rate.
Source Document Amount	For non-functional currency, the document amount entered during transaction entry.
Matching Document Number	The number assigned to the related document.
ID	If the Accounts Payable, Accounts Receivable Reporting, or Payroll modules are installed, this is the Vendor ID, Customer ID, or Employee ID assigned.
Name	The name on checks. If the Accounts Payable or Accounts Receivable Reporting modules are installed, this information was set up using the Maintenance>Vendors or Customers forms.
Payment Type	The payment type associated with the document—either Check or Voucher.
Source	A source of Customer, Vendor, Employee, or Payroll Processing Group. The report shows C, V, E, or P.
Effective Date	The line item's effective date.
Entry Type	The entry type chosen during transaction entry—Normal, End of Year Adjustment, Adjust Opening Balances, or Beginning Balance. The system prints an N, A, AO, or UO. For opening balances in Detail, the system prints System Opening Balances (SO).
Transaction Description	The description entered for the transaction line item.
Posted	Yes or No displays in this column depending on if the detail transaction was posted or unposted.
Debit	For functional currency, the debit amount entered during transaction entry. For non-functional currency, the Source Debit times the Exchange Rate.
Credit	For functional currency, the debit amount entered during transaction entry. For non-functional currency, the Source Credit times the Exchange Rate.
Exchange Rate	The exchange rate associated with the transaction. Exchange rates were entered using the Maintain>Multicurrency>Exchange Rates form. This is only used with non-functional currency sessions.
Source Debit	The debit amount entered during transaction entry.
Source Credit	The credit amount entered during transaction entry.
Invoice Debit	The invoice debit amount used in Accounts Payable or Accounts Receivable transaction lines.
Invoice Credit	The invoice credit amount used in Accounts Payable or Accounts Receivable transaction lines.
Check Address Code	The vendor’s check address code, such as Main or Austin Office.
Payment Method	The form of payment selected on the Write Receipts form using Transactions>Write Receipts or AR Receipts form using Transactions>Receipts.
{User Defined Field} - Vendors	A vendor type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Customers	A customer type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.
Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.