Summary Asset Ledger Report

To access this report, go to Reports > Fixed Assets > Summary Asset Ledger

This report displays depreciation and disposal activities by asset, within a specified period of time (this month or this year). This report also includes asset type details.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

The following columns are available to include in the report:

Asset ID	The asset's assigned ID
Status	The status of the asset (Active, Inactive, or Discontinued)
Description	The description of the asset
Category	The category the asset belongs to
Tag Number	The asset's physical tag number, if applicable
Original Asset ID	The ID of the original asset Original Asset ID fields can be used when you want to indicate an improvement to an existing asset, or to track assets that have been reclassified or moved to a different location. It is not a required field.
Taxable	Indicates whether the asset is taxable or not
Acquisition Code	An optional designation code, used to represent how an asset was acquired
Valuation Code	An optional designation code, used to represent the method used to determine the asset's value
Responsibility Code	An optional designation code, used to represent the group or person responsible for the asset
Location Code	An optional designation code, used to represent the physical location of the asset
Distribution Code	The distribution code, based on the asset's type
Asset Type ID	The asset's type
Asset Account	The general ledger asset account, based on the asset's type
Accumulated Depreciation Account	The general ledger asset account for accumulated depreciation, based on the asset's type
Cost	The cost or basis of the asset
Life	The life of the asset, displayed in months
Last Depreciated Date	The date when the asset was last depreciated
Beginning Depreciation	The depreciation for the asset as of the beginning of the report date range (the "From" date). This amount includes calculations from: A - Adjusted Depreciations C - Calculated Depreciations D- Disposed Depreciations Note: if the disposal happened before the "From" date, the asset's Beginning Depreciation amount will include that disposal depreciation.
Current Depreciation	The depreciation for the asset within the report date range (the "From" and "Through" dates). This amount includes calculations from: A - Adjusted Depreciations C - Calculated Depreciations D- Disposed Depreciations
Accumulated Depreciation	The total depreciation for the asset from the beginning of its depreciable life through the report date range (the "Through" date). This amount includes calculations from: A - Adjusted Depreciations C - Calculated Depreciations D- Disposed Depreciations The calculation accounts for the subtraction of Disposal Accumulated Depreciation if the asset has a status of Active or Inactive.
Acquisition Date	The date the asset was obtained
Fully Depreciated	Whether the asset is fully depreciated, indicated by "Yes" or No".
Last Disposal ID	The most recent ID assigned to the disposal
Last Disposal Date	The date assigned to the disposal
Full/Partial Disposal	Indicates whether the disposal was a Full or Partial Disposal
Cost/Basis Disposed	The difference between the Before Disposal Cost/Basis and the After Disposal Cost/Basis, using the amounts within the report date range
Disposal Depreciation	The difference between the Before Disposal Accumulated Depreciation and the After Disposal Accumulated Depreciation, using the amounts within the report date range If you are disposing of an asset between depreciation frequency periods, the system will first calculate the remaining depreciation, then process the disposal. Example: Your organization calculates depreciation on a quarterly basis. You've only calculated the asset's depreciation through Q1, but are disposing of the asset midway through Q2. MIP Cloud will first calculate the depreciation between the end of Q1 and the elapsed time into Q2, then process the disposal.
Gain/(Loss) Disposed Before Disposal Depreciation	The difference between the Cost/Basis Disposed and the Accumulated Depreciation Disposed, using the amounts within the report date range
Net Book Value	The net value of the asset (Cost or Basis minus Accumulated Depreciation). The calculation uses the Accumulated Depreciation from the beginning of the asset's depreciable life through the "Through" date used in the report The calculation accounts for depreciation history and disposals, and any accumulated depreciation generated outside the system The Net Book Value includes calculations from: A - Adjusted Depreciations C - Calculated Depreciations D- Disposed Depreciations
Zero Book Value	Indicated with "Yes" or "No". Zero Book Value is a check box available on the asset's maintenance page by going to Maintenance > Fixed Assets > Assetsand selecting the asset.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.
Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.