Voucher Register Report

To access this report, go to Reports > Payroll > Processing Reports > Voucher Register

Use this report to determine which direct deposit entries to make if you are not using the Direct Deposit module.

Current Transaction dates are required to specify the date range for data included in the report. Enter these dates on the Setup tab.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

Processing Group

The processing group code assigned to the employee using the Employee Information form.

Pay Date

The first pay date that was set up using the Processing Groups form.

Pay Period Begin Date

The pay period beginning date.

Pay Period End Date

The pay period ending date.

Employee ID

The ID assigned to the employee.

Employee Status

The status of the employee - Active, Inactive, or Terminated.

Employee Last Name

The employee's last name.
Employee First Name The employee's first name.

First, MI Name

The employee's first name and middle initial.

Employee Name

The employee's full name, including the middle initial.

Social Security Number

The social security number. Note that only the last four digits of the number display.

  • To view the entire social security number, you must have been granted Display Sensitive Data rights for Payroll > System Setup > Employee Information. These rights are granted by the Administrator by going to Administration > Users > Manage Users, selecting the "Payroll" module, scrolling down to the "System Setup" section and selecting the checkbox under "Display Sensitive Data".

Class

The employee's class, such as Admin or Staff.

Voucher Email Address

The email addresses used to send vouchers to this employee.

Voucher Number

The voucher number entered on the Print and Email Checks and Vouchers form.

Voucher Date

The document date entered on the Print and Email Checks and Vouchers form. (It defaults to today's date).

Payee

The full name associated with the employee ID.

Net Pay

The net pay on the payroll voucher.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.