Standard General Ledger Report

To access this report, go to Reports > General Ledger Analysis > Standard General Ledger

Use this report to print the general ledger. It contains the opening balance and complete detail for any report range and account codes selected.

• This report prints in a stair-step format: all the account codes are in one column, all the account titles in another column, and all the account short titles in yet another column if selected.
• Since the general ledger is basic to your accounting records and is a must for auditors, you will want to print an archive copy each month after all adjustments are entered and posted of either the Standard General Ledger or the Expanded General Ledger (depending on the presentation style preferred).

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

Column	Description
Account Code	The actual account code, plus the Group Code you selected on the Groups tab. The report prints the account code, such as 201, 05, or 45001. One column displays for each code type, such as Fund Code or GL Code.
Account Title (plus Group Code selected from Group Sets)	The title associated with each code above, plus the Group Title you selected on the Groups tab. The system prints one column for each code type, such as Fund Title or GL Title.
Account Short Title (plus Group Code selected from Group Sets)	The short title for the title above (15 characters or less), plus the Groups Short Title you selected on the Groups tab.
{Segment Name} Code	The code assigned to the segment. The report prints the account code, such as 201, 05, or 45001. The system displays one column for each of these code types, such as Fund Code or GL Code.
{Segment Name} Group Code	The group code assigned to the segment. The report prints the group code in the heading.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code types, such as Fund Short Title.
Session ID	The Session ID assigned to the batch of documents.
Session Date	The date of the session.
Document Number	The document number that was entered on the transaction entry form.
Document Date	The date of the document.
Document Description	The description of the document.
Reversed Invoice	A designation of Yes or No, determining whether the AP invoice/credit has been automatically reversed in the system using the Reverse Session Form.
Reversed Invoice Date	If the Accounts Payable module is installed, the date the invoice was reversed during transaction entry using the Reverse Session Form.
ID	If the Accounts Payable, Accounts Receivable Reporting, or Payroll modules are installed, this is the Vendor ID, Customer ID, or Employee ID assigned.
Name	This is the name on checks/vouchers. If the Accounts Payable or Accounts Receivable Reporting modules are installed, this information was set up using the Maintenance>Vendors or Maintenance>Customers forms.
Payment Type	The payment type associated with the document—either Check or Voucher.
Source	A source of Customer, Vendor.
Effective Date	The line item's effective date.
Entry Type	The entry type chosen during transaction entry—Normal, End of Year Adjustment, Adjust Opening Balances, or Beginning Balance. The system prints an N, A, AO, or UO.
Transaction Description	The description entered for the transaction line item.
Debit	For functional currency, the debit amount entered during transaction entry. For non-functional currency, the Source Debit times the Exchange Rate.
Credit	For functional currency, the debit amount entered during transaction entry. For non-functional currency, the Source Credit times the Exchange Rate.
Check Address Code	The vendor’s check address code, such as Main or Austin Office.
Source Debit	The debit amount entered during transaction entry.
Source Credit	The credit amount entered during transaction entry.
Invoice Debit	The invoice debit amount used in Accounts Payable or Accounts Receivable transaction lines.
Invoice Credit	The invoice credit amount used in Accounts Payable or Accounts Receivable transaction lines.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

• Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

• Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

• Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

• Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

• Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

• Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.