Statement of Revenues and Expenditures Report

To access this report, go to Reports > Financial Statement > Statement of Revenues and Expenditures

Use this report to view the standard statement of revenues and expenditures with budget to actual comparisons.

Note: Certain requirements must be followed for the Financial Statement Format when running the Statement of Activities and any Statement of Revenues and Expenditures type report. (The statement of revenues and expenditures was set up using Report Builder Setup Tab for adjusting Financial Statement Formats.) This will ensure that the Fund Balance/Net Assets section totals correctly.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

Column

Description

Financial Statement Section Titles

The financial statement level Section Titles that were set up using the Report Builder Setup Tab. This column always prints on the report.

Title

The actual title assigned to the account code. The report prints the title, such as Housing, Federal Fund, or Service Fees.

Account Code

The actual code assigned to the account. The report prints the account code, such as 201, 05, or 45001.

Beginning Period Actual

The actual amounts for the current reporting period. The reporting period was designated using the Opening Balances date and Ending Balances date on the Setup tab.

Current Period Actual

Calculated by taking the debits minus the credits when the G/L Account Code's Section Account Category is Expenditures. Otherwise, calculated by taking the credits minus the debits.

Prior Year Current Period Actual

Calculated by taking the debits minus the credits when the G/L Account Code's Section Account Category is Fund Balance. Otherwise, calculated by taking the credits minus the debits.

Current Period Change

The monetary increase or decrease between the current balance and the balance at the beginning of the period.

Current Period % Change

The percentage increase or decrease between the current balance and the balance at the beginning of the period.

Current Year Actual

Calculated by taking the debits minus the credits when the G/L Account Code's Section Account Category is Expenditures. Otherwise, calculated by taking the credits minus the debits. This amount is based on the organization's fiscal year.

Prior Year Actual

Calculated by taking the debits minus the credits when the G/L Account Code's Section Account Category is Expenditures. Otherwise, calculated by taking the credits minus the debits. This amount is based on the organization's prior year. Prior year actual only builds totals up through the current period end month for the previous year.

Current Year Change

The monetary increase or decrease between the current year balance and the prior year balance for the same time frame.

Current Year % Change

The percentage increase or decrease between the current year balance and the prior year balance for the same time frame.

Current Period Budget - {Budget Version Display Name}

Calculated by taking the net amount of budget decreases and increases for the period Opening Balances Date through the Ending Balances Date for the specified Budget Version.

Current Period Budget Variance - {Budget Version Display Name}

This is the expense and revenue variance for the calculation between the Current Period Actual amounts and the Current Period Original Budget amounts.

YTD Budget - {Budget Version Display Name}

Calculated by taking the net amount of budget decreases and increases for the period Current Reporting Year Begins Date through the Ending Balances Date of the current year for the specified Budget Version.

YTD Budget Variance - {Budget Version Display Name}

This is the expense and revenue variance for the calculation between the Current Year Actual amounts and the YTD Original Budget amounts.

Total Budget - {Budget Version Display Name}

Calculated by taking the net amount of decreases and increases for the period Total Budget From date through the Total Budget Through date for the specified Budget Version.

Total Budget Variance - {Budget Version Display Name}

This is the expense and revenue variance for the calculation between the Current Year Actual amount and the Total Original Budget amounts.

Percent Total Budget Remaining - {Budget Version Display Name}

This amount, which is represented using a percentage, is calculated by taking the Total Original Budget less the Current Year Actual, and then dividing the result by the Total Original Budget.

{Custom Column}

A custom column that was created.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, to implement security features, and more.

  • "Segment to Substitute for GL Segment" - Select a segment to substitute for the General Ledger segment, or leave it at the default, None. The GL Code or GL Group Code must be selected in the Report Body in order to use this option. Selecting a group code is the same as filtering by group code on the entire report.

  • "Statement Level" - Select this option to determine the statement level to print to. These levels (1-3) were created when the section titles were entered.

  • Select "Equity Section" to include the Equity Section on the printed report.

  • Select "Include Encumbrances as Expenditures" to include the encumbrances as expenditures. This option is only available if the Encumbrances module is installed.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Suppress Columns When the Column is Zero for the Entire Report" to suppress columns that have all zeros. Please note that this only applies to columns that have a zero value throughout the entire report.

  • Select "Rounding" to round the amounts to the nearest whole number when printing the report. Select "None" to not round the amounts.

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.