Statement of Revenues and Expenditures by Period Report

To access this report, go to Reports > Financial Statement > Statement of Revenues and Expenditures by Period

Use this report to view or print the posted balance information for any account combination desired. You can view the statement of revenues and expenditures with periods in columnar format across the page. The reporting periods can be viewed as monthly, quarterly, or yearly as defined on the Options tab.

Note: Certain requirements must be followed for the Financial Statement Format when running the Statement of Activities and any Statement of Revenues and Expenditures type report. (The statement of revenues and expenditures was set up using the Report Builder Setup Tab for adjusting Financial Statement Formats.) This will ensure that the Fund Balance/Net Assets section totals correctly.

Tip: If you're not familiar with the MIP Cloud Report Builder interface, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

The following columns are available to include in the report:

Column	Description
Financial Statement Section Titles	The financial statement level Section Titles that were set up using the Report Builder Setup Tab for adjusting Financial Statement Formats. This column always prints on the report.
Title	The actual title assigned to the account code. The report prints the title, such as Housing, Federal Fund, or Service Fees.
Account Code	The actual code assigned to the account. The report prints the account code, such as 201, 05, or 45001.
Period Amount	A "by-period" column, which includes amounts for each actual and budget version. This amount is based on the dates entered for the Opening and Ending Balances on the Setup tab. It is also calculated by the reporting period selected on the Options tab—Monthly, Quarterly, or Yearly. For example, if Actual and Budget - Original was selected as the Period Amount, 1/1/15through 12/31/15 was selected as the dates for the Opening and Ending Balances, and Monthly as the reporting period, the system prints 12 separate columns displaying for those months, and two columns displaying the reporting period amounts for each month.
Total	The sum of each Period Amount column.
{Custom Column}	A custom column that was created.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, to implement security features, and more.

"Segment to Substitute for GL Segment" - Select a segment to substitute for the General Ledger segment, or leave it at the default, None. The GL Code or GL Group Code must be selected in the Report Body in order to use this option. Selecting a group code is the same as filtering by group code on the entire report.

"Statement Level" - Select this option to determine the statement level to print to. These levels (1-3) were created when the section titles were entered.
Select "Equity Section" to include the Equity Section on the printed report.
Select "Include Encumbrances as Expenditures" to include the encumbrances as expenditures. This option is only available if the Encumbrances module is installed.

Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
Select "Suppress Columns When the Column is Zero for the Entire Report" to suppress columns that have all zeros. Please note that this only applies to columns that have a zero value throughout the entire report.
Select "Rounding" to round the amounts to the nearest whole number when printing the report. Select "None" to not round the amounts.
Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.
Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.