Void Checks - Sessions
Use this form to create or open a session for entering voided checks. You can do this either by creating a new session or by selecting an existing session from the Unposted Sessions table, which lists all sessions with a current status of either Batch to Post or Batch to Suspend.
Starting a new session or selecting an existing Session ID from the table takes you to the Void Checks - Transaction Entry page.
New Session
To create a new session, complete the session fields at the top of the page.
Session ID: Enter a value for the session ID, or generate one automatically by selecting the "+" button. The session ID is used to link each transaction to the session into which it was entered, making it possible to track the origin of any entry.
Status: Select the session status. The available values are:
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BP (Batch to Post) - Runs accounting validations against the session transactions.
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BS (Batch to Suspend) - Suspends the account validations and keeps the session as a work-in-progress. A session whose status is BS cannot be posted until its status is updated to BP.
Description: Enter a description for the session.
Session Date: Enter a valid date for the session. The system defaults to today's date.
Effective Date:: Select to use either the original session effective date or to enter a new effective date.
- New Effective Date: Enter a new effective date when selecting Enter New Effective Date from the Effective Date field.
Cancel: Select to clear the session fields.
Start: Select to proceed to the Transaction Entry page to begin entering transactions into the session.
Unposted Sessions
The Unposted Sessions table lists the existing sessions not yet posted in the system with their corresponding data fields. Use the table to view, update, and manage session information in the system.
Session ID: The session ID of the unposted session. Select a Session ID from the table to edit or review the session.
Transaction Source ID: The transaction source for the voided check
Status: The status (BP or BS) of the unposted session
Document Count: The document count for the unposted session
Session Total: The dollar amount of invoices for the unposted session
Session Date: The session date of the unposted session
Description: The description of the unposted session
Post: To post a session with a status of BP, select the checkbox next to a session, then select Post.
Delete: To remove an unposted session from the system, select the checkbox next to the session, then select Delete.