Direct Deposit File Register Report

Reports > Payroll > History Reports > Direct Deposit File Register Report

Use this report, during a pay cycle, to print the history for the direct deposit files that were created using the Direct Deposit module. This report is comprised of the processing group code, Employee ID, pay date, payroll type, settlement date, routing number, account number and type, amount, and whether the file was sent to your financial institution.

Current Transaction dates are required to specify the date range for data included in the report. Enter these dates on the Setup tab.

In order to view the Bank Account field, you must have been granted "Display Sensitive Data" rights for Maintenance > Accounts Payable > Vendors. These rights are granted by the Administrator by going to Administration > Users > Manage Users, selecting the "Accounts Payable" module, scrolling down to the "Maintenance" section and selecting the checkbox under "Display Sensitive Data".

Note: If you're not familiar with the MIP Report Builder, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

 

The following columns are available to include in the report:

 

Column

Description

Processing Group Code

This is the processing group code that was set up for the employee using the Payroll > System Setup > Employee Information > Employee Record form.

Employee ID

The employee's ID.

Employee Last Name

The employee's last name.
Employee First Name The employee's first name.

First, MI Name

The employee's first name and middle initial.

Employee Name

The employee's full name, including the middle initial.

Employee Status

The status of the employee - Active, Inactive, or Terminated.

Social Security Number

The social security number. Note that only the last four digits of the number display.

  • To view the entire social security number, you must have been granted Display Sensitive Data rights for Payroll > System Setup > Employee Information.

  • These rights are granted by the Administrator by going to Administration > Users > Manage Users, selecting the "Accounts Payable" module, scrolling down to the "Maintenance" section and selecting the checkbox under "Display Sensitive Data".

Payroll Type

The payroll type - Adjust, Manual, Regular, Supplemental, or Void.

Class

The employee's class, such as Admin or Staff.

Voucher Email Address

The employee's email address for voucher emails (see Employee Profile).

Pay Date

The date on the Payroll voucher.

Document Date

The date the direct deposit file was created.

Voucher Number

The voucher number assigned during payroll processing (see Print & Email Checks and Vouchers).

Routing Number

The bank routing number for the employee's account.

Account Number

The employee's bank account number in which the direct deposit file is transmitted.

  • To view the account number, you must have been granted Display Sensitive Data rights for Payroll > System Setup > Employee Information.

  • These rights are granted by the Administrator by going to Administration > Users > Manage Users, selecting the "Accounts Payable" module, scrolling down to the "Maintenance" section and selecting the checkbox under "Display Sensitive Data".

Account Type

The account type the funds are deposited into - either a checking or savings account.

Amount

The amount deposited into the employee's account.

Sent

A designation of Yes or No, depending on if the direct deposit file has been sent to the bank.

 

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

  • Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

  • Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.

  • Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.

  • Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.

  • Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.

  • Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.