Set Up A/P Module

Access this form with Administrative user rights using Organization>Set Up Modules>Accounts Payable.

Use this form to define the Default Discount Code for the General Ledger segment. You can also define default discount account codes for other segments that may be needed when applying offsets for an accounts payable check that contains a discount.

The General Ledger segment, as well as non-balancing and restriction segments appear in the table. Balancing and Fund type segments are not available for selection.

Complete this form before you pay an invoice (Activities>Accounts Payable>Pay Selected A/P Invoices) with discounts. The discount account and defaults are required before you can continue the payment process.

 

Segment, Default Discount Code, Title: Select an existing account code, such as expenditure or revenue, in the Default Discount Code column. The account code description appears in the Title column and cannot be changed.

The General Ledger segment, as well as non-balancing and restriction segments, display in the table. Balancing and Fund type segments are not available for selection.

Transaction Entry Options:

• Allow Appending Entries to Invoices and On Account Credits: Clear this option to not allow any existing transactions, such as A/P Invoices, On-Account A/P Credits, Copy Posted Documents, and Reverse Posted Documents, to be overwritten with new information.
  For example, you will be able to enter an invoice for a vendor that has the same invoice number and vendor information as an invoice which has been saved in another session.
  By posting a second invoice, one of the following could occur: the original invoice gets modified to include two separate line items that may not be related; the new invoice adds to the original invoice; or you can reverse the original invoice, resulting in a zero amount. It is strongly recommended to not modify the coding when reversing the original invoice.
• Allow Appending Entries to Reversed Invoices: Clear this option to not allow any adjustments to an invoice that has been reversed.
  With this option selected, if you discover that the coding on an invoice is incorrect after the check was printed, you can reverse the invoice. After the reversal, in a new session, you will be able to re-enter or copy the original invoice, using the same invoice number and enter the correct invoice coding.

System Processing Options:

• Disable Viewable Row Locking: Select this check box to turn off the row edits related to the Activities>Accounts Payable>Select A/P Invoices to Pay form. By selecting this check box, systems with a database having a large number of open invoices could notice an improvement when opening the form.