Creating G/L Transactions from Calculated and Printed Invoices

Complete the following steps to create general ledger transactions from accounts receivable invoices (Activities>Accounts Receivable>Create Transactions):

  1. Define the session by assigning it an ID. (Enter anything to identify the transactions. You might use some combination of date and session type. You should use a logical and consistent method of assigning Session IDs; this makes locating specific information much easier and provides a better audit trail.)
  2. Complete the remaining session information (Status, Description, Date, and Calculation ID).
  3. Click the Start button, and the system automatically generates the entries (ARS-A/R System Generated Invoices).
  4. Once the accounting transactions are created:
    • If unposted, you may edit them using Transactions>Accounts Receivable>Edit A/R Invoices, review them using the unposted general ledger transactions report (Reports>Transaction Reports>Unposted General Ledger Transactions), or post the entries using Activities>Manage Sessions>Post Transactions.
    • If posted online, you may review the entries from the posted general ledger transactions report (Reports>Transaction Reports>Posted General Ledger Transactions).

You will also need to complete the Currency and Rate Type fields if the Administrator has installed and added the Multicurrency module (Step 2). The Calc. ID drop-down list only contains IDs whose currency is the same as the selected currency. You can edit the Exchange Rate using Transactions>Accounts Receivable>Edit A/R Invoices (see Step 4).