Reprint Historical Invoices - Reprint Historical Invoices Tab

Access this tab using Activities>Accounts Receivable>Reprint Historical Invoices.

Use this tab to view and reprint calculated invoices that have been transferred to the general ledger as part of the Create Transactions process (Activities>Accounts Receivable>Create Transactions). You can also use this form to view A/R Invoice type user defined fields. To continue the reprint process, click Print and the system displays the Load Invoices (Print or Email) form. Complete that form, and then click OK to print the invoices.

 

Customer ID: Select an existing ID from the drop-down list.

Invoice Number: Select an existing Number from the drop-down list.

Shipping Address: The system displays the customer's address code.

Invoice Information

• Invoice Date: The system displays the invoice's date.
• Comments: The system displays any comments associated with the invoice.

Reprint Historical Invoices Table: The system displays all charge lines associated with this invoice.

• Date: The system displays the date.
• Code: The system displays the charge code. This column is not available for finance charge invoices.
• Distribution Code: The system displays the distribution code associated with the code.
• Description: The system displays the description of the code.
• Calculation Period: The system displays the calculation period (such as This Month, Quarter, or Year; or Last Month, Quarter, or Year) if the charge code has a calculation method of Percent of Account Activity (PA).
• Percentage: The system displays a percentage if the charge code has a calculation method of Percent of Account Activity (PA).
• Fixed Charge: The system displays the fixed charge, if applicable for the code.
• Unit Price: The system displays the unit price, if applicable for the code.
• Quantity: The system displays the quantity, if applicable for the code.
• Amount: The system displays the total amount for the code. This calculated column is equal to the unit price, multiplied by the quantity, and added to the fixed charge (Fixed Charge + (Quantity * Unit Price)).
• Taxable: This check box is selected if the Taxable was chosen for the charge code (Maintain>Accounts Receivable>Charge Codes).
• {User Defined Field}: This column displays any A/R Invoices Detail type user defined field. The system automatically appends one column for each field. These fields were created by the Administrator using Organization>Set Up User Defined Fields. If flow-thru was set up by the Administrator (Organization>Set Up UDF Default Sources), a UDF value can flow from Maintain>Accounts Receivable>Customers or Charge Codes to this tab. Additionally, A/R Invoice Detail UDFs can be set up to flow to ARS Transaction Document UDFs (A/R System Generated Invoices - Transactions>Accounts Receivable>Edit A/R Invoices).

Sales Tax: The system displays the sales tax associated with this invoice. This column is not available for finance charge invoices.

Total: The system displays the total of all charge codes. It is calculated by adding the values in the Amount column.