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Organization Preferences - Entry Dates Tab

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New Organization Wizard - Fiscal Year-End Panel

Access this panel with Administrative user rights using File>New Organization.

Use this panel to enter a fiscal year-end date, the organization's Federal and State Tax Identification numbers, and select your IRS Tax Form Preference.

The fiscal year-end date defines the current fiscal year (including fiscal month end and day date end) in which you are operating. This date is automatically increased by one year each time you run the annual close process (Activities>Close Fiscal Year). The year that you enter is the first fiscal year you can close for the current organization; however, you can enter transactions for any number of previous fiscal years.

 

What is your fiscal year-end?: Enter the last day of the fiscal year for which you are entering transactions. This date cannot be changed after the organization is created.

What is your Federal Tax Identification Number?: Select FEIN or Foreign and enter the federal tax identification number for this organization. You are not required to enter an ID here; instead, you can enter it at a later time, using the Organization>Organization Information>Organization tab. When FEIN is selected, the system will mask the tax ID for Aatrix® reporting, using the following format ##-####### and limits the number of digits to nine.

What is your State for 1099 Withholding?: Select your state from the drop-down list. You are not required to enter your state on this panel; instead, you can enter it at a later time, using the Organization>Organization Information>Organization tab.

What is your State Tax Identification Number?: Enter your state tax identification number for the 1099 State Withholding Information. You are required to enter your state tax identification number on this panel if you entered a State for 1099 Withholding on this panel. If you did not enter your State for 1099 Withholding on this panel, you are not required to enter your state tax identification number here either; instead, you can enter it at a later time, using the Organization>Organization Information>Organization tab.

What is your IRS Tax Form Preference for this organization?: Select the organization's IRS tax form preference. Once your organization is created, you can switch between any form using the Organization tab (Organization>Organization Information). 990 line numbers assignments will need to be entered using the Maintain>Chart of Accounts form.

  • Form 990EZ: Select the 990 form version that you want to report for this organization.
  • Form 990: Select the 990 form version that you want to report for this organization.
  • Government - N/A: Select Government N/A if you are not required to submit a 990 form.
  • Once you enter the fiscal year-end date here, the system calculates the first day of the fiscal year, and displays it in the "Warn Prior To" column on the Organization>Organization Preferences - Entry Dates Tab. Consequently, users are warned if they try to enter a transaction for the previous fiscal year. However, please note that the Close Fiscal Year process (Activities>Close Fiscal Year) does not update the entry dates specified on the Organization Preferences form.
  • The Getting Started guide contains information about analyzing your chart of accounts structure.