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Copy System Security

Comparing System and Organization Security Menus

Administration Checklists

Administration FAQs

Set Up System Menus

Access this form with Administrative user rights using Security>Set Up System Menus.

Use this form to grant system security rights to a specific user. Rights are assigned to the selected user for the active organization (the organization currently open).

System rights are limited to areas that are not organization-specific. Therefore, the MIP Accountingsystem is not available, and rights can only be granted to the Administration menus that apply to the NPSSQLSYS database.

System security rights include all menu selections in the File, System, and Options menus. The Security, Organization, and Reports menus are limited to the following menu selections:

  • Security>Maintain Users and Set Up System Menus
  • Organization>Default Table Structure
  • Reports>Lists>User Information

Note: A user has no rights in an organization until you open the organization and assign the rights using Security>Set Up Organization Menus.

 

ID: Select an existing user from the drop-down list. The user was created on the Security>Maintain Users form.

Set Up Menus Box: This box displays the MIP Accounting menus specific to system administrator-type users.

Double-click on an item—or single-click on the plus (+) sign next to the item—to expand the outline. When an item has been expanded, the plus (+) sign becomes a minus (-) sign. To collapse an item, simply double-click its name, or single-click the minus sign.

To the right of each item, the system displays the letters V, E, D, A, and P. These letters indicate which rights the user has for that particular menu selection. They appear black if all of the sub-levels are assigned, and gray if only some of the sub-levels are assigned. The letters do not appear at all if none of the sub-levels are assigned. The rights are abbreviated as outlined below.

Rights: Highlight a menu selection in the Set Up Menus box, then select the check boxes to grant the user various rights.

  • View Existing Records: This option allows the user to open and review a previously entered item,
  • Edit Existing Records: This option allows the user to change information for a previously entered item,
  • Delete Existing Records: This option allows the user to delete a previously entered item, thus removing it from the database,
  • Add New Records: This option allows the user to enter new items, and
  • Process Records: This option allows the user to perform a process.

Description: The system displays a description of each menu selection, as it is highlighted.

  • To print a list of users and other data which entered on this form, use Reports>Lists>Security List and Reports>Lists>User Information List.
  • Groups are not available on this form.
  • An organization does not have to be open in order to grant system rights.
  • Click Copy to make a copy of a user's system security to be used for a different user.
  • To remove all rights for a user, select each menu selection and then clear all check boxes, or delete the user using Security>Maintain Users.
  • Some rights depend on other rights; the system automatically selects or clears options. For example, if you select the Edit check box, the system selects the View check box too.
  • Be sure to limit the right to set up security to appropriate users. Otherwise, a user can gain unauthorized access by simply changing his own security rights.
  • You can assign rights to a main menu to give the user rights to all of those menus' selections. For example, if you select System and assign rights, those rights are applied to all available menu selections in the System menu.
  • A user cannot be added using this form. Use Security>Maintain Users to add a new user.