Setting Up Valid Combinations Example

The following is an example of setting up valid account code combinations. For example, you have three segments: General Ledger, Fund, and Department. For your particular transaction entry purposes, Fund Code 01 can be used only with Department Code 101.

1. Make sure the organization is set up by the Administrator to have valid account code combinations for the General Ledger, Fund, and Department segments (Organization>Organization Preferences).
2. Open Maintain>Account Code Combinations. In the first row of the Valid Account Code Combinations table, select Code 01 from the Fund drop-down list and Code 101 from the Department drop-down list.
3. Select the General Ledger accounts that Fund 01 and Department 101 can be used. Therefore, starting in the first row, select the first valid GL Code from the GL drop-down list.
4. In the following rows, select a valid GL Code from the GL drop-down list; then press the F5 key to copy 01 and 101 into the Fund and Department cells.
5. Click Save after entering all of the valid account code combinations.