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Cash Journal

Access this report using Reports>Journals>Cash Journal.

Use this report to print the posted detail information for cash type general ledger accounts. This report:

Includes any cash type transaction that occurred during the date range you specify.
Provides an audit trail of your receipts, disbursements, and adjustments to help you control cash flow.
Contains additional items, columns, and filters if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable-Down List, Non-Editable Drop-Down List, Date, or Yes/No are available in the Items by Page group box on the Content tab. User defined fields with a field type of Currency follow the formatting of the organization's functional currency.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Current Transaction Dates are also required to specify the date range for the data included in the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Document Number	The number assigned to a document during transaction entry.
Document Date	The date associated with the document.
Document Description	The description associated with the document.
Deposit Number	The deposit number from the cash receipt.
Document Amount	For functional currency, the document amount entered during transaction entry, such as the check or invoice amount. For non-functional currency, the Source Document Amount times the Exchange Rate.
Source Document Amount	For non-functional currency, the document amount entered during transaction entry.
Matching Document Number	The number assigned to the related document.
Payment Type	The payment type associated with the document—either Check or Voucher.
EFT Status	The status of the electronic funds transfer. The system displays "Sent" if the file has been created and sent. The system displays "Created" if the file has been created but not sent. Or, this column is blank if there is no electronic funds transfer for this document.
Cleared Status	The status of the document—Outstanding, Cleared, or Voided. The report prints OS, CL, or V.
ID	The Vendor ID, Customer ID, or Employee ID assigned.
Name	The name printed on checks/vouchers.
Payee/Recipient Name	The name of the recipient or payee.
Vendor Tax ID Number	The Tax ID for the vendor associated with this document. Note that if Vendor Tax ID Type Social Security Number (S) was selected, only the last four digits of the number display. To view the entire social security number, you must have been granted Display Sensitive Data rights for Maintain>Accounts Payable>Vendors. These rights are granted by the Administrator using Security>Set Up Organization Menus form.
Class	The vendor, customer, or employee class (Maintain>Accounts Payable>Vendors, Maintain>Accounts Receivable>Customers, or Maintain>Payroll>Employee Information).
Type	The vendor, customer, or employee type (Maintain>Accounts Payable>Vendors, Maintain>Accounts Receivable>Customers, or Maintain>Payroll>Employee Information).
Source	A source of Customer, Vendor, Employee, or Processing Group. The report shows C, V, E, or P in the heading.
1099 Type-Box	The form type-box number designated for the 1099 form, such as NEC-01, MISC-15, DIV-01a, INT-01, R-09b, or W2G-01. This was set up on the Maintain>Accounts Payable>Vendors>1099 Information tab.
1099 Address	The Vendor, Customer, or Employee Address.
1099 City	The Vendor, Customer, or Employee City.
1099 State	The Vendor, Customer, or Employee State.
1099 Postal Code	The Vendor, Customer, or Employee Postal Code.
1099 Country	The Vendor, Customer, or Employee Country.
{Segment Name} Code	The code assigned to the segment. The report prints the account code, such as 201, 05, or 45001. The system displays one column for each of these code types, such as Fund Code and GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title and GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short Title.
{Segment Name} Group Code	The code name assigned. The report prints a column for each group code, such as Fund Group Code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above (15 characters or less). The report shows one column for each group segment, such as Fund Group Short Title.
Effective Date	The line item effective date assigned during transaction entry.
Transaction Source	The document's transaction type, such as APC, API, APM, APS, APV, ARB, ARM, ARP, ARC, ARS, BD, CD, CDS, CL, CR, CRS, ENC, ENL, JV, JVA, JVD, PRC, PRS, PRV, or VCK.
Session ID	The session ID assigned to this batch of documents.
Entry Type	The entry type chosen during transaction entry—Normal, End of Year Adjustment, Adjust Opening Balances, or Beginning Balance. The system prints an N, A, AO, or UO.
Transaction Description	The description entered on the transaction entry form.
Deposits	The amount deposited for this document. For functional currency, this data was entered using the Transactions>Enter Cash Receipts form. For non-functional currency, the system calculates this amount by multiplying the Source Deposits times the Exchange Rate.
Disbursements	The amount paid to a vendor. For functional currency, this data was entered using the Transactions>Enter Cash Disbursements form. For non-functional currency, the system calculates this amount by multiplying the Source Disbursements times the Exchange Rate.
Adjustments	For functional currency, these adjustments were made using the Transactions>Enter Journal Vouchers form and Activities>Revalue Multicurrency forms. For non-functional currency, the system calculates this amount by multiplying the Source Adjustments times the Exchange Rate.
1099 Adjustment Amount	The amount of the 1099 adjustment.
Documents Attached	The number of attached documents. To reduce duplication, select Summarize Amounts on the Options tab.
Payment Method	The form of payment selected on the Receipt Writing form using Activities>Receipt Writing or Enter A/R Receipts form using Transactions>Accounts Receivable>Enter A/R Receipts.
Source Currency	The source currency type of the transaction, such as USD, MXN, or CAD.
Source Currency Description	The description associated with the currency, such as US Dollar, Mexican Peso, or Canadian Dollar.
Exchange Rate	The exchange rate associated with the transaction. Exchange rates were entered using the Maintain>Multicurrency>Exchange Rates form. This is only used with non-functional currency sessions.
Source Deposits	The amount deposited for this document. This data was entered using the Transactions>Enter Cash Receipts form.
Source Disbursements	The amount paid to a vendor. This data was entered using the Transactions>Enter Cash Disbursements form.
Source Adjustments	Any adjustment made using the Transactions>Enter Journal Vouchers form.
{User Defined Field} - Vendors	A vendor type user defined field and its data. There is a separate column for each field that was created by the Administrator using Organization>Set Up User Defined Fields.
{User Defined Field} - Customers	A customer type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.
{User Defined Field} - {Segment Name} Code	A segment type user defined field and its data. There is a separate column for each field.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected in at least one of the following: Content tab or Filter tab.

Use this tab to set up any Available Options for the report.

Options	Description
Year-End Adjustments	Select this option to include year-end adjustments on the report. This entry type was designated during transaction entry.
Opening Entries in Detail	Select this option to include opening balances (system or user opening entries) in detail. This entry type was designated during transaction entry.
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.
Suppress Lines with All Zeros	Select this option so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.

Only General Ledger Cash Account Types display on this report.
To print a total at each account combination level, select the Show Total box on the Content tab.
The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).