Undo Transfer to Accounting
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Access this form using Activities>Payroll>Undo Transfer to Accounting. It is only available with the Payroll module; it is not available for Payroll Link users. |
Use this form to "undo" a previously transferred payroll. In other words, if you need to transfer a payroll again, select its Session ID here to make it available for re-transfer. Only payrolls that have been previously transferred are displayed in the Undo Transfer to Accounting table.
To select a session, place a check mark next to it in the Selection (the left-most) column. After clicking the OK button, the system updates the payroll records, allowing the selected payrolls to be re-transferred.
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The Session ID column may list a Session ID more than once. This is because, when sessions are transferred, the system divides each session into three possible Session Types:
- Payroll System Generated Checks
- Payroll Manual Checks
- Payroll Void Checks
Therefore, when you want to re-transfer, you should make sure to select all of the Session ID combinations for the session you want to re-transfer.
Note: To make corrections to the entry amounts from payroll records, either use the Activities>Payroll>Set Up/Adjust Employee Balances form or the Activities>Payroll>Void Checks form.
Session ID: The system displays all sessions that have been transferred to Accounting using the Activities>Payroll>Transfer to Accounting form.
Transaction Source: The system displays the transaction source code for the transferred session.
Description: The system displays the description associated with the transferred session ID.
Session Date: The system displays the session's date, which was entered on the Activities>Payroll>Transfer to Accounting form.
Posted: The system displays "Yes" or "No" to indicate if the session was posted in the system (Activities>Manage Sessions>Post Transactions).
Undo Accounting: Select this check box to undo posted or unposted sessions in the system. If the session has been posted, enter a Session ID in the Reverse Session ID box. A reversal is automatically made in the system.
- If this box is selected and the session has not been posted in Accounting, the system deletes the unposted session, and its accounting entries generated by the previously transferred payroll.
- If this box is cleared, this session will be undone only in the Payroll module; you will need to manually delete or reverse the session (which includes its accounting entries) in the system. The Payroll module recognizes these sessions as "not transferred" and allows them to be transferred again.
Reverse Session ID: Enter a session ID if you are undoing a posted session. Once a reversal has been made in Accounting, the session no longer appears on this form.
- If you did not print Pre-transfer reports for all transferred payroll sessions, and you are not certain what a specific session contains, you can print the session (Reports>Transactions>Unposted General Ledger Transactions and Posted General Ledger Transactions).
- The Undo Transfer to Accounting form designates the selected payroll as transferable; it does not change Employee History or other payroll records, nor does it affect the entry originally transferred to Accounting. You can delete any unposted accounting entry generated by a previously transferred payroll by selecting the Undo Accounting check box. A reversal is made in Accounting if the entry was posted—just select the Undo Accounting check box and enter the reversal session number in the Reverse Session ID box of the appropriate row.
- To remove the entry amounts from payroll records, either use the Activities>Payroll>Set Up/Adjust Employee Balances form or the Activities>Payroll>Void Checks form.
- Labor hours and labor earnings are tracked and distributed by account code combinations if Earning Codes were set up with the Track Labor Hours check box selected on the Maintain>Payroll>Earning Codes>Earning tab.
- When you undo the accounting transfer, accruals that were posted are also undone.