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Address Codes Tabs

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Address Codes - Address Codes Tab

Access this tab using Maintain>Purchase Orders>Address Codes.

Use this form to enter address information for multiple office locations outside the main office. There are two address Types that can be defined: Shipping and Billing. An address code can also be set up so that it is both the shipping and billing address. The shipping address is where a particular shipment from a vendor should be received; whereas, the billing address is where the invoice and/or other billing information should be sent by the vendor. Use the Printed Address button to override the main address and have it print in a different format.

Use this tab to enter a new address or maintain the existing address information. You can enter multiple office locations outside the main office.

Address Codes are used in the Purchase Orders and Electronic Requisitions modules to provide a quick way to specify where the order should be shipped and where the invoice should be sent. These addresses print on the actual purchase order.

 

Address Code: Enter a new address code, or select an existing one from the drop-down list. The system default is the active organization's main address (Organization>Organization Information>Address tab). If any information is changed regarding the main address, it must be saved as a new address code by the Administrator. We recommend using all numeric codes. Numeric codes are generally easier and faster to enter during transaction entry. We also recommend limiting your entry to strictly alphabetic characters (A through Z) or numeric characters (0 through 9), and avoiding the use of symbols, such as: | and ".

Type: Select a type from the drop-down list to identify the address. Your choices are:

  • (S) Shipping Address - The location where items are delivered.
  • (B) Billing Address - The location where payments are sent.
  • (SB) Shipping and Billing Address - The location where items are delivered and payments are sent.

Description: Enter information to describe the address.

Address, City, State/Province, Postal Code, Country: Enter the street or post office address, city, state or province, postal code, and country.

To print the data entered on this form, use Reports>Purchase Orders>Address Codes List.