Calculated Check Register Report

To access this report, go to Reports > Payroll > Processing Reports > Calculated Check Register

Use this report during a payroll cycle to verify the current paycheck information and amounts prior to printing paychecks. It is recommended that you print this report prior to printing checks for each pay cycle. The report uses the calculated information from the Payroll Type and Pay Dates entered on the Calculate Payroll form (see Process Payroll).

Alternatively, you can run the Quick Calculated Check Register report to generate a limited, fixed-format report.

You must calculate payroll in order for this report to work. The report displays the calculated information selected on the Payroll Type and Pay Dates .

Current Transaction dates are required to specify the date range for data included in the report. Enter these dates on the Setup tab.

Tip: If you're not familiar with the MIP Cloud Report Builder, see Report Builder for an introduction.

You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.

If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.

The following columns are available to include in the report:

Column	Description
Processing Group	The processing group code assigned to the employee using the Employee Information form. The report shows the code's name, such as Admin or PartTime.
Processing Group Title	The title associated with the processing group code.
Payroll Type	The payroll type—Adjust, Manual, Regular, Supplemental, or Void
Pay Date	The date on the Payroll check.
Pay Period Begin Date	The pay period beginning date.
Pay Period End Date	The pay period ending date.
SUTA Weeks	The number of SUTA (state unemployment tax) weeks for the pay date.
Employee ID	The ID assigned to the employee.
Employee Last Name	The employee's last name.
Employee First Name	The employee's first name.
Employee Name	The employee's full name, including the middle initial.
First, MI Name	The employee's first name and middle initial.
Class	The employee's class, such as Admin or Staff.
Position	The employee's job title, such as Administrator or Program Rep.
Social Security Number	The social security number. Note that only the last four digits of the number display. To view the entire social security number, you must have been granted Display Sensitive Data rights for Payroll > System Setup > Employee Information. These rights are granted by the Administrator by going to Administration > Users > Manage Users, selecting the "Payroll" module, scrolling down to the "System Setup" section and selecting the checkbox under "Display Sensitive Data".
Timesheet Reference	A unique tracking number provided for timesheets.
Pay/Tax Code	The name assigned to your earning, benefit, deduction, workers' compensation, leave codes, and federal, state, and other withholding taxes, such as Health, 401K, OT, Sick8, and Executive.
Code Title	The title of the Payroll Pay Code.
Code Type	The payroll code assigned by the system—Earnings, Benefits, Deductions, Workers' Compensation, Leave, or Taxes.
Jurisdiction	The state or other withholding taxing authority, such as TX for Texas.
Distribution Code	The distribution code of the earnings. This information was entered using Add Timesheets.
Rate	Depending on the calculation method, this is the rate entered on one of the tabs.
Hours	Depending on the calculation method, these are the hours entered on one of the tabs.
Applicable Earning Hours	The earning hours applicable to the earning codes on the employee's current pay date.
Applicable Earnings	The earning amount based on the employee’s current pay. For Benefits, Deductions and Workers Compensation Codes Applicable Earnings are the earnings used to calculate the amounts (given earnings were applicable to the calculation method assigned to the code). The Tax Codes Applicable Earnings are the Subject Earnings used to calculate the tax. Note: In those case were a Tax Code is both employee and employer paid, only the subject earnings associated with the Employee displays as the Applicable Earnings.
Earnings	The amount based on the employee's earnings which was calculated for the employee’s current pay date.
Benefits	The amount based on the employee's benefits which was calculated for the employee's current pay date.
Deductions	The amount based on the employee's deductions which was calculated for the employee's current pay date.
Employee Taxes	The amount based on the employee's taxes which was calculated for the employee's current pay date.
Employer Taxes	The amount based on the employer's taxes which was calculated for the employee’s current pay date.
Employee Workers’ Compensation	The amount based on the employee's workers' compensation which was calculated for the employee's current pay date.
Employer Workers’ Compensation	The amount based on the employer's workers' compensation which was calculated for the employee's current pay date.
Net	The amount based on the employee's current pay date uses the following formula: (Earnings minus Deductions, Employee Workers' Compensation, and Employee Taxes). This amount was calculated for the employee’s current pay date.
Leave Hours Accrued	This is the number of leave hours the employee has accrued for the current pay date.
Leave Hours Taken	This is the number of leave hours the employee has taken, for the current pay date.
Net Change Leave	This is the difference between the Leave Hours Accrued less the Leave Hours Taken based on the current pay date.
{User Defined Field} - Employees	An employee type user defined field and its data.

Use the Filter tab to narrow down and define the data using the available filters.

Use the Options tab to Summarize Amounts on the report, implement security features, and more.

Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.
Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use the Layout tab to change the font and page setup for a report.