Advanced Organization Audit Information List Report
Use this report to view a list of changes made in User Rights, User Group Rights, and Maintain forms.
This is the System Default report available for the Advanced Organization Audit Information List.
Note: If you're not familiar with the MIP Report Builder, see Report Builder for an introduction.
You can choose to use the report as-is by selecting Export or View, or make edits to the report by selecting Edit.
If you choose to make edits to the report, the Report Builder page will display. From this page, use the Setup tab to choose the columns you'd like to appear on the report. You can rename the columns under the Column Heading.
The following columns are available to include in the report:
|
Column |
Description |
| Date | The date and time the activity was logged. |
| Record Type | The name of the form where the change occurred. If the name is hyphenated, the name of the Tab where the change occurred displays as well. |
| Record ID | The identity of the record that was changed, such as Customer, ABC, or AAA. |
| Action | A code that indicates the type of action that occurred, such as Add, Edit, or Delete. |
| User ID | The User ID of the user who performed the action. Note that {database}_{tenant}_Admin (MIP Cloud) identifies when there are system processes that occurred using the system authentication. Also, on rare occasions, these identifiers will appear after performing an activity with your permission using the system authentication, such as database updates and data work. |
| Field Name | The name of the field where the change occurred, such as Enable Audit or Shipping Phone. |
| Old Value | The data that was in the field before it was added or changed, such as Disabled or (555) 555-5555. Note that a blank field displays when a new entry is added or when an existing data field was intentionally left blank. |
| New Value | The data that appears in the field after it was added or changed, such as Enabled or (999) 999-9999. Note that a blank field displays when an existing entry is deleted or when a new data entry field was intentionally left blank. |
| Associated Record ID | The secondary column associated to the Record ID that was changed, such as <Billing>AAA (Shipping Address Code and Customer ID) or <PostOffice> S (Address Code and Address Code Type). Note that a blank field displays when there is no association for the Record ID. |
| Source | Where the activity was performed. |
| Workstation ID | The name of the workstation used to perform the activity, such as NPSSERVR. |
Use the Filter tab to narrow down and define the data using the available filters.
Use the Options tab to Summarize Amounts on the report, implement security features, and more.
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Select "Summarize Amounts" to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.
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Select "Do Not Allow Changes to this Report" to secure the report so that other users cannot save their changes to it. This option can only be undone by the user that locked the report.
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Select "Year End Adjustments" to include year end adjustments on the report. This entry type was designated during transaction entry.
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Select "Open Entries in Detail" to include opening balances (system or user opening entries) in detail.
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Select "Replace total debits and credits with Balance" to show the net amount for each segment where totals have been requested. Otherwise, the report displays the total debits and total credits for each segment.
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Select "Suppress Lines with All Zeros" so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.
Use the Layout tab to change the font and page setup for a report.