Backing Up Databases

To Back Up a System Database

1. Ensure all users are logged out of the system.
2. Open the File>Backup form.
3. Select the system database, and then the file name displays in the Backup to File box. You cannot change the file name or where the database is stored. The database is named according to the following format:
   

Name	Year				Month		Day		Time
15.x.0.0-NpsSqlSys-	2	0	1	2	0	3	0	9	1	3	2	5

For example, if NpsSqlSys is backed up on March 9, 2012 at 1:25 p.m., the name of the backup file will be 15.x.0.0-NpsSqlSys-201203091325. The version number will appear in front of the NpsSqlSys backup name. You will not be able to restore a system database unless it has the appropriate version number in the backup name.


4. Click Start to begin the database backup process.

To Back Up an Organization Database

1. Ensure all users are logged out of the organization.
2. Open the File>Backup form.
3. Select the organization database, and then the file name displays in the Backup to File box.
4. You can change the file name and path using Browse , if needed. By default, the database is named according to the following format:
   

Name	Year				Month		Day		Time
NTO-	2	0	1	2	0	3	0	9	1	3	2	5

For example, if NTO is backed up on March 9, 2012 at 1:25 p.m., the name of the backup file will be NTO-201203091325.

5. Click Start to begin the database backup process.

How do I give a user permission to backup?

If the Administrator creates a new user and want them to be able to perform backups, complete the following steps:

1. Select the user’s ID (Security>Set Up System Menus)
2. Expand Administration and File in order to select Backup. Then select the “Process Records” check box in the Rights section.
3. Click Save.

The user now has the ability to perform backups though out the system. Without completing these steps above there is no menu selection for backup and in Payroll the backup request that should occur when printing checks does not display.