Entering Encumbrances

The following tabs are available on the Enter Encumbrances form. Click the link to view detailed information about each tab:

• Enter Encumbrances - Transaction Entry Tab
• Enter Encumbrances - User Defined Fields Tab

Procedures

Enter document and transaction information on the Enter Encumbrances form in the following order:

1. Enter document information—Document, Date, Amount, Description, and Vendor ID.
2. Enter transaction line items in the Encumbrances Transaction Entry table—there must be at least one transaction line. Line level transactions organize the actual transactions to be entered into the unposted or posted journals. You must enter data for account codes, along with an Increase or Decrease amount, an Effective Date, and a Description. And, the document Amount and the net of the transaction lines (Increase and Decrease columns) must equal.
3. Complete the Enter Encumbrances - User Defined Fields tab, if appropriate.
4. Click Save.

Note: To suppress the error messages about Liquidation Capping, with Administrative user rights go to Organization>Set Up Modules>Encumbrances and clear the Warn when Encumbrance Balances are Exceeded for Purchase Order Items and Warn when Encumbrance Balances are Exceeded for Stand Alone Account Codes check boxes.