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Posted Encumbrance Transactions

Access this report using Reports>Encumbrances>Posted Encumbrance Transactions.

Use this report to print posted encumbrance entries. It provides an audit trail for internal use and for auditors. This report contains:

Additional items, columns, and filters if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields.
Only user defined fields with a field type of String, Editable Drop-Down List, Non-Editable Drop-Down List, Date, or Yes/No in the Items by Page group box on the Content tab.
User defined fields with a field type of Currency follow the formatting of the organization's functional currency.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Transaction Source	The document's transaction type, either ENC for Encumbrances or ENL for Encumbrance Liquidations.
Session ID	The session ID assigned to this batch of documents. This ID was entered during transaction entry.
Session Date	The date of the session from the session form.
Session Description	The description from the session form.
Session Status	The status of the session—Batch-To Post (BP) or Online Posting (OL).
Session Last Updated Date/Time	The last date and time the session was saved.
Posted Date	The date the session was posted.
Posted By User	The user ID that posted the session.
Document Entry Order	The order the documents were posted. The system displays the date and time.
Document Number	The document number from the transaction entry form.
Document Date	The date of the document, such as encumbrance date or liquidation date.
Document Description	The description of the designated document.
Document Amount	The amount of the document, such as encumbrance amount or liquidation amount.
Matching Transaction Source	The transaction source assigned to the related document.
Matching Session ID	The session ID assigned to the related document.
Matching Document Number	The number assigned to the related document.
Vendor ID	The ID selected on the transaction entry form.
Vendor Name	The ID assigned to the Vendor.
Document Created By User	The user ID who created the document.
Document Created on Computer	The computer in which the document was created.
Document Created Date/Time	The date and time the document was created.
Document Modified By User	The user ID who modified the document.
Document Modified on Computer	The computer in which the document was modified.
Document Modified Date/Time	The date and time the document was modified.
Effective Date	The transaction's effective date.
Transaction Entry Order	The order of the transactions. It controls the order records print on the report.
Transaction Description	The transaction line item's description.
{Segment Name} Code	The code assigned to the segment, such as 01, 201, or 11001. The report prints one column for each segment.
{Segment Name} Title	The title associated with each code above, such as Fund Title, Grant Title, or GL Title. The system displays one column for each of these code types.
{Segment Name} Short Title	The short title associated with each code above, such as Fund Short Title, Grant Short Title, or GL Short Title. The system displays one column for each of these code types.
Increase	The increase amount entered in the transaction entry table.
Decrease	The decrease amount entered in the transaction entry table.
Attachments	A designation of Yes or No, depending on if there are any attachments.
Documents Attached	The number of attached documents. To reduce duplication, select Summarize Amounts on the Options tab.
{User Defined Field} - Vendors	A vendor type user defined field and its data. There is a separate column for each field that was created by the Administrator using Organization>Set Up User Defined Fields.
{User Defined Field} - Transaction Documents	A transaction documents type user defined field and its data. There is a separate column for each field.
{User Defined Field} - Transaction Lines	A transaction lines type user defined field and its data. There is a separate column for each field.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.

To print totals for each account code combination, select the Show Totals box on the Content tab.
Currency fields follow the formatting of the organization's functional currency. The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).