Summary Encumbrance Ledger

Access this report using Reports>Encumbrances>Summary Encumbrance Ledger.

Use this report to print a list of encumbrances, through the report date range. This is a summary style ledger obtaining its information from the detail ledgers and summarizing all entries for an encumbrance which has an effective date prior to or within the report date range. The detail entry amounts for an encumbrance are netted together creating a summary amount. This report:

• Assists in reconciling Encumbrance balances. Use the Detail Encumbrance Ledger report if you need to see an individual record for each transaction. Again, the Summary Encumbrance Ledger summarizes all entries within an encumbrance, while the detail report prints each entry in detail.
• Contains liquidations made through Transactions>Accounts Payable>Enter A/P Invoices.

Currency fields follow the formatting of the organization's functional currency. The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Current Period Dates are also required to specify the reporting period for this report.

Use this tab to determine what data to include in the report and to define the report layout.

• By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
• By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Class	Used to limit or sort a range of Vendor IDs. It can be assigned to different IDs so they can be grouped together. For example, all office supply vendors might be grouped under Offsup. The class prints in the heading of the report, such as Offsup, Rent, or Util.
Type	The type, which is a second-level sort for Class. It prints in the heading of the report, such as furniture or computers.
Vendor ID	The vendor entered during transaction entry.
Vendor Name	The name assigned to the vendor (Maintain>Accounts Payable>Vendors).
Encumbrance Number	The encumbrance number entered during transaction entry.
Encumbrance Date	The encumbrance date entered during transaction entry.
Encumbrance Description	The description from the transaction entry form.
Encumbrance Amount	The amount of the encumbrance.
{Segment Name} Code	The code assigned to the segment, such as 01, 201, or 11001. The report prints one column for each segment.
{Segment Name} Title	The title associated with each code above, such as Fund Title, Grant Title, or GL Title. The report prints one column for each of these code types.
{Segment Name} Short Title	The short title associated with each code above, such as Fund Short Title, Grant Short Title, or GL Short Title. The report prints one column for each of these code types.
{Segment Name} Group Code	The defined group code, such as Fund Group Code or Grant Group Code. The report prints a column for each group code.
{Segment Name} Group Title	The title associated with the group code above. The report prints one column for each group segment.
{Segment Name} Group Short Title	The short title for the group title above, such as Fund Group and Grant Group (15 characters or less). The report shows one column for each group segment.
Beginning Balance	This amount is the total of all transactions with an Effective Date before the Opening Balances date entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Current Balance	This amount is the total of all transactions with an Effective Date between the Opening Balances and Ending Balances dates entered on the Setup tab. This balance only includes transactions with an entry type of Beginning Balance, Normal, or End of Year Adjustment.
Net Change	The difference between the Current Balance and the Beginning Balance.
Percent Increase (Decrease)	The percent increase or decrease between the Current Balance and the Beginning Balance.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected in at least one of the following: Content tab or Filter tab.

Use this tab to set up any Available Options for the report.

Options	Description
Suppress Lines with All Zeros	Select this option so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.