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Balance Sheet

Access this report using Reports>Financial Statements>Balance Sheet.

Use this report to view a standard balance sheet. This report can be used to comply with ASC 958 (FAS 117 superseded)/GASB if the Segment Substitution feature is used to report the Net Asset section by Restriction (on the Options tab). To use this report a balance sheet must first be set up using Reports>Financial Statements>Create Statement Formats. This report contains:

Additional items and filters if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, or Non-Editable Drop-Down List are available in the Items by Page group box on the Content tab and are listed as an available filter.
The Drill Down feature, which allows you to view report data from the report balances level, down to the individual debits and credits that make up the balance. It is based on the financial statement formatting (Reports>Financial Statements>Create Statement Formats) and report setup criteria that was entered for this report. However, Drill Down does not offer report totals, such as, "Total Assets" and "Total Liabilities and Equity," for example but report totals like these are available in the printed report.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Specify the date range for the data included in the report by entering Balances Dates. The Account Balances Begin date and Current Reporting Year Begins date are used to obtain the beginning balances for the Opening Balances date. Additionally, Current Period Dates are also required to specify the reporting period for this report.

Use the Financial Statement Format box to select the financial statement to include in this report. And, the Cross Year Reporting feature (A Year-End Close will be simulated for this report) allows reports to be processed for closed years and cross-years at the same time.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Financial Statement Section Titles	The financial statement level Section Titles that were set up using the Reports>Financial Statements>Create Statement Formats>Create Outline tab. This column always prints on the report.
Title	The actual title assigned to the account code. The report prints the title, such as Housing, Federal Fund, or Service Fees.
Account Code	The actual code assigned to the account. The report prints the account code, such as 201, 05, or 45001.
Beginning Year Balance	The balance at the beginning of the current reporting year.
Beginning Period Balance	The balance at the beginning of the period before the current period amounts.
Current Period Balance	The balance for the current period. This period was designated in the Current Period Dates group box on the Setup tab. It is calculated by taking the debits minus the credits when the G/L Account Code's section account category is equal to Assets. Otherwise, calculated by taking the credits minus the debits.
Current Year	The balance for the current year through the Ending Balances date from the Setup tab. It is calculated by taking the debits minus the credits when the G/L Account Code's section account category is equal to Assets. Otherwise, calculated by taking the credits minus the debits.
Prior Year	The balance from the prior year for the same time frame in comparison to the current year. Current year is defined as the time between the Current Reporting Year Begins date and the Ending Balances date. If these dates cover more than twelve months, the prior year amounts will also have the same number of months, but will be one year back.
Current Period Change	The monetary increase or decrease between the current balance and the balance at the beginning of the period.
Current Period % Change	The percentage increase or decrease between the current balance and the balance at the beginning of the period.
YTD Change	The monetary amount increase or decrease between the current year balance and the balance at the beginning of the year.
YTD % Change	The percentage increase or decrease between the current year balance and the balance at the beginning of the year.
Current Year Change	The monetary increase or decrease between the current year balance and the prior year balance for the same time frame.
Current Year % Change	The percentage increase or decrease between the current year balance and the prior year balance for the same time frame.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected in at least one of the following: Content tab, Filter tab, or Segment to Substitute for GL Segment on the Options tab.

Use this tab to set up any Available Options for the report.

Options	Description
Segment to Substitute for GL Segment	Select a segment to substitute for the General Ledger segment, or leave it at the default, None. The GL Code or GL Group Code must be selected in the Report Body in order to use this option. Selecting a group code is the same as filtering by group code on the entire report.
Statement Level	Select this option to determine the statement level to print to. These levels (1-3) were created when the section titles were entered using the Reports>Financial Statements>Create Statement Formats>Create Outline tab.
Encumbrance Amounts	Select this option to have the EN (Encumbrance) and RV (Reserve for Encumbrance) accounts display in your format with the appropriate amounts. Whether the box is checked or not, this Encumbrance information is only available if you have set up the report format to include Encumbrance amounts (Reports>Financial Statements>Create Statement Format>Select Format tab).
Unposted Transactions	Select this option to include unposted transaction sessions. You can view how unposted transactions affect the detail balance information. When this option is selected, "Unposted Transactions Included in Report" prints in the report header.
Year End Adjustments	Select this option to mark the entry type as A (Year End Adjustments). The entry is posted to the last day of the fiscal year. It allows the user to make year-end adjustments and print reports including or excluding an adjustment.
Suppress Lines with All Zeros	Select this option to suppress any activity lines and Show Totals in the financial statement that net to a zero value. Totaling lines, as designated by the Financial Statement Format, will not be suppressed even if they net to a zero value. If it is not selected, every line prints, even if it has a zero value.
Rounding	Select this option to round the amounts to the nearest whole number when printing the report. Select "None" to not round the amounts.
Currency	Select a non-functional currency type from the drop-down list to translate the financial statement to another currency that was previously set up by the Administrator (Organization>Currency Setup). Alternatively, select None to run the report in the functional currency.
Rate Type	Select an existing exchange rate type from the drop-down list. The system lists any custom types you created, along with two predefined rate types—Daily Spot Rate and Monthly Average Rate.
Rate	The system displays the exchange rate for the selected currency based on the rate type and report Ending Balances. This was entered on the Maintain>Multicurrency>Exchange Rates form. The system multiplies the Rate times the functional amount of the financial statement to translate the statement into the selected currency.
Exchange Rate Override	Enter the exchange rate of the currency selected. This overrides the Rate displayed. The system multiplies this new rate times the functional amount of the financial statement to translate the statement into the selected currency.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.

A cross year report can be created with balances outside the organization's fiscal year (Setup tab). However, this report cannot be generated with groups and balances outside the organization's fiscal year.
Use balances for Assets, Liabilities, and Net Assets. Revenue and Expense accounts always have a zero balance at the beginning of the year. When an organization's fiscal year is closed, the balance sheet account is carried forward to the new year, but new net assets balances are calculated based on the prior year.
In the Report Body group box, similar columns are grouped together and identified with a heading preceded by a collapsed or expanded symbol . A collapsed symbol indicates the columns that belong to the heading are hidden. Click the collapsed symbol to expand the heading to see the columns contained within it. Likewise, an expanded symbol indicates the columns below it belong to that heading. For example, when you see Account Code with a symbol next to it, this means that Account Code is a heading and that every code name under it (such as GL Code, Fund Code) stays with the heading when it is moved to the Selected box.

Use the Mover buttons to move one item under a heading. However, if an item is moved from under one heading and then a different item is moved from another heading, the system keeps the items parallel. For example, move Fund Code from the Title heading. Then, move GL Code from the Account Code heading. The system automatically moves Fund Code from the Title heading and GL Code from the Account Code heading.

Since this report contains this feature, the line header is built in. Therefore, an item is printed one time per unique value. Each column, directly related to the item selected, prints in the line header on the same line.