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Combining Balance Sheet

Access this report using Reports>Financial Statements>Combining Balance Sheet.

Use this report to view the balance sheet with a selected segment in columnar format across the page, for example, you can print the balance sheet for the grant segment with Grant amounts listed side by side in columnar format. The Combining Balance Sheet:

Can be used to comply with ASC 958 (FAS 117 superseded)/GASB if the Segment Substitution feature is used to report the Net Asset section by Restriction (on the Options tab).
Contains Segment columns, which allow you to produce a comparative report by segment code. Assign a Type of Column (on the Contents tab) to one of the segments. Then, use the Column Totals tab to subtotal any combination of codes and to print those subtotals in a column on the report.

To use this report, a balance sheet must first be set up using Reports>Financial Statements>Create Statement Formats.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Specify the date range for the data included in the report by entering Balances Dates. The Account Balances Begin date and Current Reporting Year Begins date are used to obtain the beginning balances for the Opening Balances date. Additionally, Current Period Dates are also required to specify the reporting period for this report.

Use the Financial Statement Format box to select the financial statement to include in this report. And, the Cross Year Reporting feature (A Year-End Close will be simulated for this report) allows reports to be processed for closed years and cross-years at the same time.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Financial Statement Section Titles	The financial statement level Section Titles that were set up using the Reports>Financial Statements>Create Statement Formats>Create Outline tab. This column always prints on the report.
Title	The Financial Statement Level Titles, Account Titles, and Group Titles, which depend on the selected financial statement levels, account codes, and group codes. The column title does not print on the report.
Account Code	The actual code assigned to the account. The report prints the account code, such as 201, 05, or 45001.
Account Amount	Calculated by taking the debits minus the credits when the GL Account Code's Section Account Category is Asset. Otherwise, it is calculated by taking the credits minus the debits. The report includes segment columns when the segment is designated as Column for the Type in the Items by Page group box.
Total	The amount for all the segment columns. The system sums the debits minus the credits when the GL Account Code's Section Account Category is an Asset. Otherwise, it is calculated by taking the credits minus the debits.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected in at least one of the following: Content tab, Filter tab, or Segment to Substitute for GL Segment on the Options tab.

Use this tab to subtotal any combination of codes and to print those subtotals in a column on the report. This tab is only available if a Type of Column was selected in the Items by Page group box on the Contents tab.

Use this tab to set up any Available Options for the report.

Options	Description
Segment to Substitute for GL Segment	Select a segment to substitute for the General Ledger segment, or leave it at the default, None. The GL Code or GL Group Code must be selected in the Report Body in order to use this option. Selecting a group code is the same as filtering by group code on the entire report.
Statement Level	Select this option to determine the statement level to print to. These levels (1-3) were created when the section titles were entered using the Reports>Financial Statements>Create Statement Formats>Create Outline tab.
Encumbrance Amounts	Select this option to have the EN (Encumbrance) and RV (Reserve for Encumbrance) accounts display in your format with the appropriate amounts. Whether the box is checked or not, this Encumbrance information is only available if you have set up the report format to include Encumbrance amounts (Reports>Financial Statements>Create Statement Format>Select Format tab).
Year End Adjustments	Select this option to mark the entry type as A (Year End Adjustments). The entry is posted to the last day of the fiscal year. It allows the user to make year-end adjustments and print reports including or excluding an adjustment.
Suppress Columns When the Column is Zero for the Entire Report	Select this option to suppress columns that have all zeros. Please note that this only applies to columns that have a zero value throughout the entire report.
Rounding	Select this option to round the amounts to the nearest whole number when printing the report. Select "None" to not round the amounts.
Currency	Select a non-functional currency type from the drop-down list to translate the financial statement to another currency that was previously set up by the Administrator (Organization>Currency Setup). Alternatively, select None to run the report in the functional currency.
Rate Type	Select an existing exchange rate type from the drop-down list. The system lists any custom types you created, along with two predefined rate types—Daily Spot Rate and Monthly Average Rate.
Rate	The system displays the exchange rate for the selected currency based on the rate type and report Ending Balances. This was entered on the Maintain>Multicurrency>Exchange Rates form. The system multiplies the Rate times the functional amount of the financial statement to translate the statement into the selected currency.
Exchange Rate Override	Enter the exchange rate of the currency selected. This overrides the Rate displayed. The system multiplies this new rate times the functional amount of the financial statement to translate the statement into the selected currency.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.

A cross year report can be created with balances outside the organization's fiscal year (Setup tab). However, this report cannot be generated with groups and balances outside the organization's fiscal year.
This report contains the print detail option that allows you to define (using the Reports>Financial Statements>Create Statement Formats form) whether a general ledger account prints in detail or not.
When the organization was set up by the Administrator using the File>New Organization wizard, a fiscal year-ends was designated for it. Ideally, at the end of the organization's fiscal year, the year should be closed using the Activities>Close Fiscal Year form. When a fiscal year is closed, the balances are carried forward to the new year.
Use balances for Assets, Liabilities, and Net Assets. Revenue and Expense accounts always have a zero balance at the beginning of the year. When an organization's fiscal year is closed, the balance sheet account is carried forward to the new year, but new net assets balances are calculated based on the prior year.
This report prints all Account Codes in one column and all Account Titles in another column. Additionally, the Title column is required.
Use segment columns to produce a comparative report by segment code. The system allows up to 100 separate segment columns for each, such as Fund and Department.
This report always contains the Financial Statement Section Titles column. This column is the financial statement level Section Title that was set up using the Reports>Financial Statements>Create Statement Formats>Create Outline tab.