More information

Distribution Codes

Benefit Codes

Payroll Checklists

Payroll FAQs

Benefit Codes - Distribution Tab

Access this tab using Maintain>Payroll>Benefit Codes.

Use this tab to specify how the system should distribute the benefit.

 

Distribution of Benefit Expense Should

  • Follow Earnings on Timesheet Distribution Code to Use if no Earnings Exist: Select to have benefit amounts distributed the same way the employee's earnings are distributed. Select an alternate distribution code to use when no earnings are present on the timesheet. When earnings exist, the benefit is distributed to the same Account Codes (Fund and any other account segments except General Ledger) as the employee's earnings. Also, if more than one distribution code is used to distribute the employee's earnings, the benefits are distributed based upon a weighted average of the distributed earnings.
  • Follow Earnings Used to Calculate the Benefit: Select to limit distribution to the earnings used to calculate the benefit (from the Earning Codes specified on the Earnings tab). Many grants and contracts allow benefits to be charged directly to the funding source. The benefit is distributed to the same Account Codes (Fund and any other account segments except General Ledger) as the employee's earnings. If more than one distribution code is used to distribute the employee's earnings, the benefits are distributed based upon a weighted average of the distributed earnings.
  • Use Distribution Code: Select an existing distribution code to distribute the benefit, which may be entirely or partially distributed to overhead. Use this distribution method if there is one or more funding sources to which you do not distribute benefits (because there is a negotiated rate or benefits are simply disallowed). Distribution codes must have been previously created using Maintain>Payroll>Distribution Codes with Apply To set to Payroll only (P), or both Accounting and Payroll (B).

Click Distribution Codes Information to open the Maintain>Payroll>Distribution Codes form where you can create or modify a distribution code. Each time this button is selected a new Distribution Codes form is opened.