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Purchase Order Buttons

Purchase Orders Checklists

Purchase Orders FAQs

Void Purchase Orders

Access this form using Activities>Purchase Orders>Void Purchase Orders.

Use this form to void printed purchase orders that have not been received or invoiced.

 

Filters: The filter is for display purposes only; it allows you to limit which documents are displayed in the Purchase Orders table.

  • Available Filter, Selected Filter: Select an item in the Available Filter column, and click the Mover ( > ) to move it to the Selected Filter column.
  • Compares To: Select an operator from the drop-down list. The operator compares the value in the Selected Filter column with the values in Criteria 1 and Criteria 2 to determine which documents are displayed in the Purchase Orders table.
  • Criteria 1: Enter a value to compare with the item in the Selected Filter column. When using Like or Not Like, you can use "%" to represent any number of characters.
  • Criteria 2: Enter a value for the end of a range if the Compares To column contains the Between or Not Between operators.

Purchase Orders: Click the check boxes to select the purchase orders you want to void. No purchase orders are selected the first time this form is opened.

  • Records per Page: Select how many documents per page to display using the drop-down list. You can view documents in increments of 10, 25, 50, 100, 250, 500, or 1000. The default value for the Records per Page drop-down list was selected using the Options>Customize Workstation Settings>Preferences tab.
  • Number: The purchase order number.
  • Date: The purchase order date.
  • Vendor ID: The vendor ID associated with the purchase order.
  • Description: The purchase order description.
  • Printed By: The user who printed the purchase order.
  • Total: The purchase order total.
  • You can sort the data based on any column. Simply double-click on a column heading to sort according to that column. This sorting functionality is only for table display and does not affect printing. Print uses data from the database and is therefore not reflective of how you sorted the items.
  • Any voided purchase orders have a status of Void on the Create/Modify Purchase Orders form.
  • If a purchase order contains Electronic Requisitions items and the purchase order is voided, those items are moved to the Activities>Purchase Orders>Create/Modify Purchase Orders>Select Purchase Order Voucher form.
  • When filtering data, select Operators to determine which data to display. Also, view a list of Filter Examples that are useful throughout the system and examples of How to Use Wildcards characters with Like and Not Like.
  • For larger organizations with many records, you may want to clear the Use Drop-Down List on Find Forms check box using the Options>Customize Workstation Settings>Preferences tab. Doing this eliminates the time it takes to load the Void Purchase Orders form.