Customers - Default Coding Tab
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Access this tab using Maintain>Accounts Receivable>Customers. |
Use this tab to enter the account code for transactions related to this customer. The G/L Revenue Account is the account that is credited during transaction entry. The Prepayment Account is the default AR account type G/L code used, throughout the system or specifically for this customer, during transaction entry. Also enter the Distribution Code and Discount G/L Account for this customer (if any). The system applies this information for entries where this customer is used.
Multicurrency Users
The Distribution Code field only displays codes that either share the same currency as the Customer currency or have a currency of ANY. The Revenue Account and Discount GL Account fields only display CSH type codes whose currency matches the customer's currency or the organization's functional currency.
Revenue Account: If you know that payments for this customer are usually credited to a particular G/L revenue account, enter that account here or select one from the drop-down list. The G/L account entered here is the default account during transaction entry for this customer; however, this General Ledger account can be changed for individual transactions.
Prepayment Account: Enter the customer's default prepayment general ledger account code or select one from the drop-down list. The system displays AR account type GL codes, which will populate when using the Use Distribution Code button during transaction entry. Note that the system defaults to the Prepayment Default GL Account Code, which was entered by the Administrator using Organization>Set Up Modules>Accounts Receivable, but this General Ledger account can be changed on the form during any prepayment entry.
Distribution Code: Specify an existing distribution code, or select one from the drop-down list. The distribution code entered here is the default distribution during transaction entry for this customer; however, the distribution code can be changed for individual transactions.
Discount GL Account: Select the general ledger account to use as the default discount account. This account overrides the Discount GL Account entered by the Administrator on Organization>Set Up Modules>Accounts Receivable.
- Entering a distribution code here can save transaction entry time and prevent errors.
- If an account is entered here, the system uses this account as the default for both manual transaction entry and for use with any distribution code used (including any default distribution code entered on this form).
- By entering a distribution code here, it becomes the default for transaction entry for this customer.
- The functional currency was determined by the Administrator when the organization was created (File>New Organization>Functional Currency panel).