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Pre-Allocation Statement of Revenues and Expenditures

Access this report using Reports>Allocation Management>Pre-Allocation Statement of Revenues and Expenditures.

Use this report to view a standard statement of revenues and expenditures. You can print balance information for posted transactions and any unposted allocations for any account combination desired. This allows allocations to be reviewed, which were created using Activities>Processing Allocations, before they are posted (Activities>Post Transactions). This report:

Contains additional items and filters if any user defined fields were created by the Administrator using Organization>Set Up User Defined Fields. Only user defined fields with a field type of String, Editable Drop-Down List, or Non-Editable Drop-Down List are available in the Items by Page group box on the Content tab and are listed as an available filter.
Does not include sessions with a status of Batch-to-Suspend. However, it does contain any unposted transactions for allocation sessions (JVA).

Certain requirements must be followed for the Financial Statement Format when running the Statement of Activities and any Statement of Revenues and Expenditures type report. (The statement of revenues and expenditures was set up using Reports>Financial Statements>Create Statement Formats.) This will ensure that the Fund Balance/Net Assets section totals correctly. See Requirements for the Financial Statement Format for specific information about these requirements.

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Specify the date range for the data included in the report by entering Balances Dates and Current Period Dates. The Account Balances Begin date and Current Reporting Year Begins date are used to obtain the beginning balances for the Opening Balances date.

Use the Financial Statement Format box to select the financial statement to include in the report. And, the Cross Year Reporting feature (A Year-End Close will be simulated for this report) allows reports to be run for closed years and cross years at the same time.

Use this tab to determine what data to include in the report and to define the report layout.

By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Financial Statement Section Titles	The financial statement level Section Titles that were set up using the Reports>Financial Statements>Create Statement Formats>Create Outline tab. This column always prints on the report.
Title	The actual title assigned to the account code. The report prints the title, such as Housing, Federal Fund, or Service Fees.
Account Code	The actual code assigned to the account. The report prints the account code, such as 201, 05, or 45001.
Pre-Allocation Current Period Actual	This pre-allocated amount is calculated by taking the debits minus the credits before the allocation, when the GL Account Code's Section Account Category is Expenditures. Otherwise, calculated by taking the credits minus the debits.
Post-Allocation Current Period Actual	This post-allocated amount is calculated by taking the debits minus the credits, which includes the allocation entries, when the GL Account Code's Section Account Category is Expenditures. Otherwise, calculated by taking the credits minus the debits.
Period Allocation Change	The monetary increase or decrease between the pre-allocation current period balance and the post-allocation current period balance.
Period Allocation % Change	The percentage increase or decrease between the pre-allocation current period balance and the post-allocation current period balance.
Prior Year Current Period Actual	This amount is calculated by taking the debits minus the credits when the GL Account Code's Section Account Category is Fund Balance. Otherwise, calculated by taking the credits minus the debits.
Current Period Change	The monetary increase or decrease between the current balance and the balance at the beginning of the period.
Current Period % Change	The percentage increase or decrease between the current balance and the balance at the beginning of the period.
Pre-Allocation Current Year Actual	This pre-allocated amount is calculated by taking the debits minus the credits before the allocation, when the GL Account Code's Section Account Category is Expenditures. Otherwise, calculated by taking the credits minus the debits. This amount is based on the organization's fiscal year.
Post-Allocation Current Year Actual	This post-allocated amount is calculated by taking the debits minus the credits, which include the allocation entries, when the GL Account Code's Section Account Category is Expenditures. Otherwise, calculated by taking the credits minus the debits. This amount is based on the organization's fiscal year.
Year Allocation Change	The monetary increase or decrease between the pre-allocation current year balance and the post-allocation current year balance.
Year Allocation % Change	The percentage increase or decrease between the pre-allocation current year balance and the post-allocation current year balance.
Prior Year Actual	This amount is calculated by taking the debits minus the credits when the GL Account Code's Section Account Category is Expenditures. Otherwise, calculated by taking the credits minus the debits. This amount is based on the organization's prior year. Prior year actual only builds totals up through the current period end month for the previous year.
Current Year Change	The monetary increase or decrease between the current year balance and the prior year balance for the same time frame.
Current Year % Change	The percentage increase or decrease between the current year balance and the prior year balance for the same time frame.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to designate the Group Sets for the report. Groups provide an alternate way of reporting summarized accounting data. Selecting a group code on the report is the same as filtering by group code on the entire report. Any accounts not included in a Group Set will not be included in the report. In order for groups to be applied to the report, the group selected on the Groups tab must also be selected in at least one of the following: Content tab or Filter tab.

Use this tab to set up any Available Options for the report.

Options	Description
Segment to Substitute for GL Segment	Select a segment to substitute for the General Ledger segment, or leave it at the default, None. The GL Code or GL Group Code must be selected in the Report Body in order to use this option. Selecting a group code is the same as filtering by group code on the entire report.
Statement Level	Select this option to determine the statement level to print to. These levels (1-3) were created when the section titles were entered using the Reports>Financial Statements>Create Statement Formats>Create Outline tab.
Equity Section	Select this option to include (when the box is checked) or exclude (when the box is not checked) the Equity Section on the printed report. Whether the box is checked or not, this Equity information is only available if you have set up the report format to include Equity. The report format setup is found at Reports>Financial Statements>Create Statement Format>Create Outline tab.
Year-End Adjustments	Select this option to mark the entry type as A (Year End Adjustments). The entry is posted to the last day of the fiscal year. It allows the user to make year-end adjustments and print reports including or excluding an adjustment.
Suppress Lines with All Zeros	Select this option so that documents with zero amounts do not print. This eliminates records having zero in all amount columns. If it is not selected, every line prints, even if it has a zero value This option only works with transaction line type user defined fields with a field type of currency.
Rounding	Select this option to round the amounts to the nearest whole number when printing the report. Select “None” to not round the amounts.
Currency	Select a non-functional currency type from the drop-down list to translate the financial statement to another currency that the Administrator has previously set up (Organization>Currency Setup). Alternatively, select None to run the report in the functional currency.
Rate Type	Select an existing exchange rate type from the drop-down list. The system lists any custom types you created, along with two predefined rate types—Daily Spot Rate and Monthly Average Rate.
Rate	The system displays the exchange rate for the selected currency based on the rate type and report Ending Balances. This was entered on the Maintain>Multicurrency>Exchange Rates form. The system multiplies the Rate times the functional amount of the financial statement to translate the statement into the selected currency.
Exchange Rate Override	Enter the exchange rate of the currency selected. This overrides the Rate displayed. The system multiplies this new rate times the functional amount of the financial statement to translate the statement into the selected currency.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.