Create GASB Statement Formats - Assign Source Codes Tab
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Access this tab using Reports>GASB Reporting>Create GASB Statement Formats. It is only available if the GASB Reporting module is installed and the organization's functional currency is USD (US Dollar). |
Use this tab to assign the Source Segment, Function/Program, and Source Codes to the current GASB statement format. The Source Segment, that is selected, determines the Source Codes that display on this tab and ultimately print on the actual report. Basically, you are assigning the titles that will print on the left side of the report.
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Once a Source Code has been moved to the Selected Codes box for a designated Function/Program, it is not available for another Function/Program. For example, select Fund as the Source Segment, GA (Government Activities) as the Function/Program, and then move code 01 (General Fund) to the Selected Codes box. Now, change the Function/Program to CU (Component Units); code 01 is no longer available for selection.
Note: The information on this tab relates to the Title One Label <Summarize GL Accounts into the Source Segment Titles>, and does not print on the report unless it is selected on the Assign GL Accounts tab.
Source Segment: Select the source segment to associate with this format. This segment determines the Source Codes that display on this tab. (Segments were set up by the Administrator when the organization was created using the File>New Organization wizard.)
Function/Program: Select one of the following functions/programs. After it has been selected, the Source Codes display in the Available Codes box.
- GA - Government Activities
- BA - Business-Type Activities
- CU - Component Units
Source Codes Available Items, Selected Items: Select the source code to be assigned, and then click the Mover ( > ) to move it to the Selected Codes box.
Only unassigned codes display in the Available Codes box. Codes that have already been assigned to another Function/Program for the current statement format do not display in the Available Codes box. (Codes for each segment were set up using Maintain>Chart of Accounts Codes.)
Note: The Functions/Programs section consists of the rows that the Source Code/GL Account titles are displayed under on the actual statement. GL Accounts are assigned on the last tab, Assign GL Accounts tab.
The following outline shows how the codes display in the Functions/Programs section on the actual statement (this section is on the left side of the report). The three items circled are the pre-defined Functions/Programs, and the items listed under them are the assigned Source Code titles and/or GL Account titles.
- Only one Source Segment per GASB statement format is allowed.
- When a new Source Segment is selected, the system refreshes this tab by removing all the selected codes; therefore, the Source Codes would need to be reassigned.
- If a nonbalancing or restriction-type segment is selected as the Source Segment, any entries that do not have the source segment assigned (for non revenue or expense accounts), will be included in the governmental activities.