Posted Budget Transactions

Access this report using Reports>Budget>Posted Budget Transactions.

Use this report to review budget entries that have been transferred from the budget worksheet and have been posted. This provides an audit trail for internal use and for auditors.

• Use the Budget Version column to differentiate between Budget Versions. Budget Versions were created by the Administrator using Organization>Set Up Modules>Budget>Budget Versions and selected in the Budget Worksheet Wizard using Activities>Budget Worksheet.
• Additional columns are available for user defined fields with are a Transaction Line type, Field type of number, and a Transaction Source of BD (Organization>Set Up User Defined Fields). User defined fields with a field type of Currency follow the formatting of the organization's functional currency.
• Currency columns follow the formatting of the organization's functional currency.

 

Use this tab to assign a report name and determine whether or not to include it on the actual report. The report name can be printed in the header or the footer of the report.

Use this tab to determine what data to include in the report and to define the report layout.

• By selecting Available Items, the data is divided onto separate pages. The report starts a new page for each item, and the item is printed in the page header of the report.
• By selecting Available Columns, the data that appears in the body of the report is determined.

Column	Description
Session ID	The session ID assigned to this batch of documents (Transactions>Enter Budget).
Session Date	The date of the session. The report prints the date entered on the Enter Budget Session form.
Session Description	The description of the session.
Session Status	The status of the session—Batch-To Post (BP) or Online Posting (OL).
Session Last Updated Date/Time	The last date and time the session was saved.
Posted Date	The date the session was posted.
Posted By User	The user ID that posted the session.
Document Entry Order	The order the documents were posted. The system displays the date and time.
Document Number	The document number of the budget transaction entry document.
Document Date	The date of the budget transaction entry document.
Document Description	The description of the budget transaction entry document.
Document Created By User	The user ID who created the document.
Document Created on Computer	The computer in which the document was created.
Document Created Date/Time	The date and time the document was created.
Document Modified By User	The user ID who modified the document.
Document Modified on Computer	The computer in which the document was modified.
Document Modified Date/Time	The date and time the document was modified.
Effective Date	The line item's effective date.
Transaction Entry Order	This is the order that transactions were entered. This column allows you to have more control over the order the records print on the report.
Transaction Description	The description entered for the transaction line item.
{Segment Name} Code	The code assigned to the segment. The report shows a segment code—01, 201, 11001, for example. The report prints one column for each segment, such as Fund Code or GL Code.
{Segment Name} Title	The title associated with each code above. The system displays one column for each of these code types, such as Fund Title or GL Title.
{Segment Name} Short Title	The short title for the title above (15 characters or less). The system displays one column for each code type, such as Fund Short Title.
Budget Version	The budget version selected in the Budget Worksheet.
Increase	The increase amount entered during transaction entry.
Decrease	The decrease amount entered during transaction entry.
Attachments	A designation of Yes or No, depending on if there are any attachments.
Documents Attached	The number of attached documents. To reduce duplication, select Summarize Amounts on the Options tab.
{User Defined Field} - Transaction Line	A transaction line type user defined field and its data. There is a separate column for each field.

Use this tab to narrow down and more explicitly define the data to include in the report by selecting from the Available Filters.

Use this tab to set up any Available Options for the report.

Options	Description
Summarize Amounts	Select this option to add amounts together and display one line item with the total amount. All document information must be identical for the system to add items together.

Use this tab to change the font and page setup for a report.

Use this tab to secure the active report so that other users cannot save their changes to it. The user that selects the check box, and then saves the report, is the only user that can change or save it later. This check box cannot be cleared by any user other than the user that locked the report.